# Agency time tracking software that explains the margin.

> Track agency time beside clients, projects, tasks, expenses, invoices, retainers, workload, communication, and profitability reporting in Workspace369.

Canonical: https://workspace369.com/solutions/agency-time-tracking-software/
Last updated: 2026-10-27

For an agency that bills from tracked hours, Workspace369 keeps [timers and timesheets](https://workspace369.com/features/time-tracking/), [recurring invoices](https://workspace369.com/features/retainers-and-recurring-billing/) and a [client portal](https://workspace369.com/features/client-portal/) next to the proposal on each client record, from $29 a month on Cadet (1 seat). Harvest and Clockify cost less for tracking alone; [our guide to time tracking with invoicing](https://workspace369.com/blog/best-time-tracking-with-invoicing/) compares them.

Hours only become useful when the agency can connect them to the client, project, scope, rate, expense, invoice, and outcome. Workspace369 keeps time inside the same operating system as delivery and finance.

14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.

[See team pricing](https://workspace369.com/solutions/agency-time-tracking-software/#team-pricing)

**Live**time beside active client work

**Clear**billable and delivery context

**One**path from task to invoice to margin

![Workspace369 Home: overdue invoices, proposals waiting on a reply, an AutoPilot briefing, revenue for the year and money coming in over the next 30 days](https://workspace369.com/images/solutions/dashboard-light-clean.webp)

Key facts

Agency time tracking software at Workspace369 covers 10 areas, including time tracking, projects and tasks, calendar.

The workflow runs in 4 steps, from "track against real work" to "spot work that needs attention".

Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 120,000 Tokens a month at $299/mo.

Additional seats cost $10 each; full pricing is public on the [Workspace369 pricing page](https://workspace369.com/pricing/).

## Time tracking software for agencies compared

The best time tracking software for an agency depends on what follows the hours. Workspace369 fits agencies that want reminders, recurring bills, proposals and a client portal beside the timer, from $29 a month on Cadet (1 seat, unlimited projects). Harvest is free for 1 seat and 2 projects, or $11 per seat on Teams. Clockify has invoicing from $5.49 per seat billed yearly. FreshBooks prices by client count, with 5 billable clients on Lite.

| Tool | Entry price with tracking and invoicing | Billed yearly | Main entry-plan limit | Trial |
| --- | --- | --- | --- | --- |
| Workspace369 | $29 (Cadet) | $23.25 a month | 1 seat, unlimited projects | 14 days, card required |
| Harvest | Free, or $11 per seat (Teams) | $9 per seat | Free: 1 seat, 2 projects | 30 days, no card |
| FreshBooks | $23 list (Lite); an 80% off offer for the first 4 months was showing on October 24, 2026 | Not listed | 5 billable clients | 30 days, no card |
| Clockify | $6.99 per seat (Standard) | $5.49 per seat | Invoicing not on Free or Basic | 7 days (Pro), no card |
| Bonsai | $25 per user (Essentials) | $19 per user | Basic has no invoicing | 7 days, card to continue |
| Toggl Track | Invoicing not listed in any plan | Starter $9 per user | No invoicing on pricing page | 30 days, card not stated |
| Hubstaff | $7 per seat (Starter, with Clients & Invoices) | $4.99 per seat | 2-seat minimum | 14 days, no card |

Prices and limits from each vendor's official pricing page, checked October 24, 2026, in USD. Prices change, so confirm before you buy. [Read the full buyer's guide.](https://workspace369.com/blog/best-time-tracking-with-invoicing/)

## Why agency timesheets fail to protect profitability

### Time is recorded without scope

A timer says where hours went, but not whether the work belonged to the agreed deliverable, a revision, internal admin, or avoidable rework.

### Client work and finance are separated

Managers export time into spreadsheets because budgets, expenses, invoices, payments, and project status do not live near the timesheet.

### Utilization becomes the only story

High utilization can still hide poor pricing, scope creep, write-offs, late billing, and unprofitable client work.

## See the workspace your clients feel.

01

### Every channel in one inbox

Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.

![Workspace369 shared inbox showing email, SMS and voicemail conversations with an AI summary of the open thread](https://workspace369.com/home/screens/v2/shared-inbox-light.webp)

02

### Client work, organized as projects

Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.

![Workspace369 project board showing client work organized into stages with owners and status](https://workspace369.com/home/screens/v2/projects-board-light.webp)

03

### Proposals to paid invoices

Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.

![Workspace369 invoice editor showing line items, payment terms, and client details](https://workspace369.com/home/screens/v2/invoice-editor-light.webp)

04

### A portal clients actually check

Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.

![Workspace369 client record showing activity, messages, invoices and the next follow-up in one profile](https://workspace369.com/home/screens/v2/client-record-light.webp)

## Turn tracked hours into operating insight

01

### Track against real work

Log time against clients, projects, tasks, schedules, and the delivery records that explain why the time was spent.

02

### Preserve commercial context

Keep proposals, retainers, project budgets, service items, rates, notes, files, and approved changes near the time entry.

03

### Connect cost and billing

Review expenses, invoices, payments, outstanding receivables, and project activity without rebuilding the client economics elsewhere.

04

### Spot work that needs attention

Use dashboards and reports to identify delayed work, margin pressure, overloaded teams, unpaid invoices, and recurring delivery patterns.

## Agency time in the wider client workflow

- A timer-first product can be better when frictionless time capture is the only requirement.
- Workspace369 is stronger when time must stay connected to CRM, projects, communication, billing, expenses, and follow-up.
- The goal is not surveillance; it is preserving enough context to price, staff, and deliver client work responsibly.

Time tracking

Projects and tasks

Calendar

Client CRM

Team assignments

Retainers

Expenses

Invoices and payments

Project profitability

Dashboards and reports

## Priced for the team, not per person.

Each team plan includes seats. Retainers, recurring invoices, proposals and client records are on every plan. Extra seats are $10 a month each.

Small-team essentials

### Voyager

**$74** / month

2 seats included

14-day free trial. Card required. After the trial: $74/month for Voyager. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.

Most agencies

### Specialist

**$149** / month

10 seats included

14-day free trial. Card required. After the trial: $149/month for Specialist. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.

Larger operations

### Commander

**$299** / month

20 seats included

14-day free trial. Card required. After the trial: $299/month for Commander. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.

USD monthly billing. [Compare all plans](https://workspace369.com/pricing/). Prefer a guided walkthrough first? [Book a demo](https://workspace369.com/contact-sales/).

## Free account setup & migration help

Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.

Export your data as a spreadsheet and AI Import maps the columns for you. Support can help with anything unusual.

Offer ends December 31, 2026.

14 days free · card required · then $29/mo · cancel anytime

After signup, claim free setup in your workspace.

## What reviewers say about Workspace369.

★ 5.0 from 12 ratings on the App Store (as of 2026-10-26)

★★★★★

> **SMB Modernization**
>
> Great tool for modernizing small businesses. Ability to leverage AI without technical background.

Foreman345 · 2026-10-02 · [App Store review](https://apps.apple.com/us/app/id6475013419?see-all=reviews)

★★★★★

> **True all-in-one system**
>
> It beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions

samimonroe · 2026-10-02 · [App Store review](https://apps.apple.com/us/app/id6475013419?see-all=reviews)

★★★★★

> **Best app for my construction business**
>
> Great app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design

SebastianBroco · 2024-11-23 · [App Store review](https://apps.apple.com/us/app/id6475013419?see-all=reviews)

Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.

[Read more reviews](https://workspace369.com/customers/)[See all reviews on the App Store](https://apps.apple.com/app/id6475013419)

## See Workspace369 on your own client work.

Start your trial, invite the team and, for a limited time, claim free setup and migration help in your workspace. Prefer a walkthrough first? Book a demo.

[Book a demo](https://workspace369.com/contact-sales/)

## Put the workflow into practice

## How to evaluate agency time tracking software

### What is the best time tracking software for agencies?

The best agency time tracking software connects hours to clients, projects, tasks, budgets, expenses, invoices, retainers, workload, and profitability rather than treating the timer as an isolated record.

### Can Workspace369 track billable time?

Workspace369 includes time tracking alongside projects, tasks, clients, invoices, expenses, reports, and broader agency operations.

### How does time tracking improve agency profitability?

Time data helps when it is compared with scope, rates, labor cost, expenses, invoiced revenue, collections, and delivery outcomes. That context reveals scope creep and pricing problems earlier.

## Related pages

## See where Workspace369 fits into your client-work flow.

Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.

[Request a demo](https://workspace369.com/contact-sales/)