Which should you pick?
Choose Wave if you mainly need free or low-cost invoicing and bookkeeping for one business: Starter is $0 and Pro is $19 a month. Choose Workspace369 if the invoice ends client work you also run: proposals with signing and deposits, projects, time that becomes invoice lines and a client portal, from $29 a month on Cadet, with texts and calls from Voyager ($74) and accounting from Specialist ($149). Wave prices checked October 23, 2026.
Wave gives small businesses free invoices, estimates, and bookkeeping, with bank imports and receipts on Pro at $19/mo, and payroll as an add-on. Workspace369 starts at $29/mo and is built around the client work before the invoice: CRM, proposals, projects, time tracking, a client portal, and, from Voyager, a shared inbox with SMS and voice.
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Reviewed October 23, 2026 using public product pages, pricing pages, and Workspace369's current product scope.
Facts last verified October 23, 2026 from Wave's public pages. Wave is a trademark of its owner; Workspace369 isn't affiliated with or endorsed by it. Spot an error? Tell us at support@workspace369.com and we'll fix it.
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At a glance
| Wave | Workspace369 | |
|---|---|---|
| Best for | Wave Small businesses that need invoices, estimates, and bookkeeping. | Workspace369 Service businesses that sell with proposals and deliver projects for clients. |
| Pricing model | Wave Wave publishes a free Starter plan for invoices, estimates, and bookkeeping records, and a Pro plan at $19/mo billed monthly or $190/yr billed annually, priced per business. Receipt capture is an $8/mo add-on on Starter, payroll starts at $40/mo, and Wave Advisors bookkeeping starts at $149/mo. Prices checked on the official pricing page, October 23, 2026. | Workspace369 Plans per workspace with seats included: $29/mo for 1 seat up to $699/mo for 50 seats, with texts and calls from Voyager and IVR and call queues from Specialist. |
| Client layer | Wave Invoice emails and automated reminders. | Workspace369 CRM, client portal, proposals, invoices, and reporting in one record, with payment plans from Specialist. |
Switching
Wave's plan table lists estimates with deposits and invoices; its invoicing page covers customers, payments, and reminders, with no projects, tasks, or time tracking listed, checked October 18, 2026. Wave invoicing ↗
In Workspace369 Workspace369 proposals carry signing and deposits, then become projects with tasks, stages, and time tracking that flows into invoices, on every plan (Cadet includes up to 5 active projects).
Wave tracks invoices and automated reminder emails per customer; its pricing page lists no client portal, texting, or calling, checked October 18, 2026. Wave pricing ↗
In Workspace369 Workspace369 includes a client portal and email inbox on every plan, and a shared inbox with 2-way SMS, voice, and voicemail from Voyager ($74/mo, 2 seats).
Wave Pro is priced per business and lets you add admin, editor, or viewer users such as partners, collaborators, or accountants; its pricing page lists no client-scoped access, checked October 18, 2026. Wave pricing ↗
In Workspace369 Workspace369 plans include working seats (2 on Voyager, 10 on Specialist, 20 on Commander), with roles, permissions, and client-scoped access on every plan.
Themes come from Wave's own pricing and help pages and from public reviews, checked October 23, 2026. Wave may have changed since; check the linked source.
The two products
Wave
Wave is a strong fit for very small businesses that want free invoicing and bookkeeping, with bank imports, receipts, and payroll available as they grow.
Workspace369
Workspace369 is a strong fit for service businesses that sell with proposals, deliver projects, and want client communication, time, and invoices on one client record.
Feature comparison
| Area | Wave | Workspace369 |
|---|---|---|
| Primary fit | Wave Small businesses that need invoices, estimates, and bookkeeping. | Workspace369 Service businesses that sell with proposals and deliver projects for clients. |
| Projects and time | Wave No projects, tasks, or time tracking listed. | Workspace369 Projects with tasks and stages (Cadet up to 5 active, unlimited from Voyager), time tracking, and time-to-invoice. |
| Sales and CRM | Wave Customer records with invoice and reminder history. | Workspace369 Client and company records with notes, custom fields, intake forms, and request tracking; every request records whether it came from a form, funnel or page on every plan, and lead-source tagging on clients starts on Voyager. |
|---|---|---|
| Proposals and invoicing | Wave Estimates with deposits, invoices, and recurring billing; automated late payment reminders with Pro or online payments. | Workspace369 Proposals with signing and deposits, invoices, recurring invoices, and retainers on every plan; payment plans from Specialist. |
| Accounting and payroll | Wave Bookkeeping records on Starter; bank import, auto-categorizing, and receipts on Pro; payroll from $40/mo. | Workspace369 Expenses, receipt capture, and basic accounting from Specialist; full accounting from Commander. No payroll, and no bank transaction import listed. |
| Client communication | Wave Invoice emails and automated reminders. | Workspace369 Client portal and email inbox on every plan; shared inbox with 2-way SMS, voice, and voicemail from Voyager. |
| Pricing model | Wave Starter $0; Pro $19/mo or $190/yr per business, checked October 23, 2026. | Workspace369 Flat plans by seats, $29 to $699 a month, from 1 seat to 50, with 20% off yearly billing. |
| Best reason to choose each | Wave You want free or $19/mo invoicing and books, and payroll in the same tool. | Workspace369 You want proposals, projects, time, the client portal, and client communication in the same workspace as the invoice. |
Comparison based on public product positioning and Workspace369's current feature set, reviewed October 23, 2026. Exact fit depends on your workflow, team size, and implementation needs.
Pricing and value
| Wave source ↗ | |
|---|---|
| Starter | $0 — Unlimited estimates, invoices, bills, and bookkeeping records; mobile invoicing; dashboard. |
| Pro | $19/mo or $190/yr — Per business. Adds bank transaction import, auto-categorizing, unlimited receipt capture, and admin, editor, or viewer users; automated late payment reminders come with Pro or with Wave online payments. |
| Add-ons | From $8/mo — Receipts $8/mo on Starter, payroll from $40/mo, Wave Advisors bookkeeping from $149/mo. |
| Workspace369 all plans → | |
|---|---|
| Cadet | $29/mo — 1 seat, invoices, proposals, clients, projects, tasks, notes, calendar, and starter inbox tools. |
| Voyager | $74/mo — 2 seats, a business number for calls and texts, shared inbox, missed-call text back, and unlimited projects. |
| Specialist | $149/mo — 10 seats, IVR, call queues and call recording, AI call summaries, expenses, payment plans, and basic accounting. |
| Commander | $299/mo — 20 seats, full accounting, unlimited and AI-drafted workflows, advanced AI, and dedicated support. |
A solo owner who only needs invoices and books pays $0 on Wave Starter or $19/mo on Pro, which is less than Workspace369 Cadet at $29/mo. Once the business needs proposals with signing, projects, time tracking, a client portal, and a shared inbox with SMS and voice, Workspace369 Voyager is $74/mo for 2 seats; accounting is a step up to Specialist ($149/mo, 10 seats).
| Workflow | Separate stack | Workspace369 |
|---|---|---|
| CRM and client records | Separate stack CRM, spreadsheets, lead forms | Workspace369 Built in |
| Projects, tasks, and calendar | Separate stack Project management app, scheduler, task board | Workspace369 Built in |
| Inbox, SMS, voice, voicemail | Separate stack Email helpdesk, phone system, SMS tool | Workspace369 Built in by plan |
| Proposals, invoices, and payments | Separate stack Proposal tool, invoicing app, payment processor | Workspace369 Built in |
| Files, notes, and client context | Separate stack Docs, cloud drive, client portal | Workspace369 Built in |
| AI, automations, and reporting | Separate stack AI assistant, automation tool, dashboard/reporting layer | Workspace369 Built in by plan |
| Expenses, accounting, and inventory | Separate stack Accounting app, expense tracker, inventory system | Workspace369 Built in by plan |
Reviewed October 23, 2026. Pricing and packaging can change — verify current details with each vendor before deciding. The goal is a buyer-useful comparison, not a pretend scorecard.
Decision
Switching
Your workspace is ready in minutes — pick a plan later, no migration call required.
Bring clients, contacts, and open invoices in with CSV import instead of retyping anything.
Hook up Google Calendar, your inbox, and Stripe so schedules, conversations, and payments land in one place.
Run your next client project end-to-end — request to proposal to invoice — and cancel the old stack when it sticks.
Product tour
FAQ
Wave keeps the books. Workspace369 runs the client work that fills them.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
