Connected records
Keep client context attached
Google Calendar workflows stay tied to the clients, requests, projects, invoices, payments, files, and activity your team already manages in Workspace369.
Google Calendar integration
Workspace369 connects to Google Calendar and syncs both ways. Connect your Google account in three steps, and events and bookings you're assigned in Workspace369 go to the Google calendar you choose and update or disappear when they change or are cancelled, and the events on the Google calendars you pick show in your Workspace369 calendar, so you plan client work beside everything else. Each team member connects their own Google account and sees only their own Google events, Workspace369 only touches the calendars they approve, and you can disconnect anytime from either side.
Operational fit
Support the work already moving
Use the integration alongside sales, scheduling, delivery, communication, billing, reporting, and accounting instead of treating it as a separate tool.
Team visibility
Give every role the same picture
Help owners, operators, finance, support, and delivery teams understand what happened without stitching together records across disconnected systems.
How it works
How Google Calendar works with Workspace369
- 01
Connect through your Google account
Each team member grants calendar access from their own Google account. Workspace369 only touches the calendars they approve.
- 02
Choose where events go
Pick the writable Google calendar that receives the events you're assigned in Workspace369. Updates and cancellations follow automatically.
- 03
Choose which Google calendars to show
Pick the Google calendars whose events you want to see in your Workspace369 calendar. They show read-only and only to you; open one to jump to it in Google Calendar.
- 04
Choose which calendars count as busy
Select the Google calendars whose events should block your public booking times, so clients can't book over them.
Connected data
What moves between the systems
Assigned events
Events you're assigned in Workspace369 are pushed to the Google calendar you choose.
Bookings
Bookings where you're the host appear in Google Calendar beside personal and team commitments.
Updates and cancellations
Changes and cancellations in Workspace369 update the Google copy automatically.
Your Google events
Events on the Google calendars you choose show in your Workspace369 calendar, read-only and visible only to you.
Busy time
Busy events on the Google calendars you select block those times on your public booking pages. Events marked Free don't.
Google Meet links
Booking services set to Google Meet get a meeting link from the host's own Google account once the booking is confirmed, in the invite and the client's confirmation email.
Setup
Setting up Google Calendar
- 01
Connect your Google account
Start from the integrations settings and approve calendar access through your Google account.
- 02
Pick the calendars
Choose the calendar that receives your Workspace369 events, the Google calendars to show in Workspace369, and the calendars that count as busy time.
- 03
Schedule in Workspace369
Keep scheduling in Workspace369: your Google Calendar follows, and your Google events stay in view. You can disconnect anytime from either side.
Operational fit
The connection is only useful when the team can see the context.
Workspace369 keeps the integration close to the client record, so owners, operators, finance, support, and delivery are not rebuilding the same story in separate tools.
Connect the system
Bring the external workflow beside Workspace369 records without changing the way your team names clients, jobs, invoices, and projects.
Keep context visible
Show the relevant status, event, payment, message, or record where the team already works.
Act from the workspace
Use the connected context to follow up, bill, schedule, automate, report, and keep the client moving.
In practice
What teams use Google Calendar for
Seeing client work beside personal commitments
Client sessions, visits, and other events you're assigned in Workspace369 appear on your connected Google Calendar, and your Google events appear in your Workspace369 calendar, so you plan the day from either one.
Keeping booking pages honest
On Specialist and up, busy events on the Google calendars you choose take those times off your public booking pages, so clients can't book over an appointment you already have. Events you mark Free in Google leave the time open.
Keeping changes in step
When an event moves or is cancelled in Workspace369, the copy in Google Calendar updates or disappears automatically.
FAQ
Questions about Google Calendar
- How do I connect Google Calendar to Workspace369?
- In three steps: open the integrations settings and approve calendar access with your Google account, pick the calendar that receives your Workspace369 events and the Google calendars to show and count as busy, then keep scheduling in Workspace369. You can disconnect anytime from either side.
- Is the sync two-way?
- Yes. Events and bookings you're assigned in Workspace369 go to the Google calendar you choose and stay updated, and the events on the Google calendars you pick show in your Workspace369 calendar. Google events show read-only and only to you; Workspace369 bookings are still changed in Workspace369, so client reminders and notifications stay correct.
- Which calendars does Workspace369 access?
- Only the calendars you approve through your Google account permissions: one calendar that receives your Workspace369 events, the calendars you choose to show in Workspace369, and any calendars you choose to count as busy time.
- How do I disconnect?
- Anytime, from either side — in Workspace369 or from your Google account.
- What shows up in Google Calendar?
- Events and bookings in Workspace369 where you're an assigned host, with their updates and cancellations.
- What shows up in Workspace369?
- Events from the Google calendars you choose, in your own Workspace369 calendar. Teammates don't see your Google events, and Workspace369 events already sent to Google aren't shown twice.
- Can each team member connect their own Google account?
- Yes. Each member connects their own Google account and picks their own calendars. Their Google events show only in their own Workspace369 calendar, so teammates never see them.
- Does it sync with other calendars, like Outlook or Apple Calendar?
- Not today. Workspace369 syncs with Google Calendar only; it does not connect directly to Microsoft 365, Outlook or Apple calendars.
- Do Google events marked Free block booking times?
- No. Only busy events on the calendars you pick under Check busy times on block a time; events you mark Free in Google Calendar leave it open. Your Primary calendar is picked when you connect, and you can add others.
- Can bookings get a Google Meet link?
- Yes. When a booking service uses Google Meet as its location, the meeting link is created from the assigned team member's own Google account and added to the calendar invite and the client's confirmation. Team members who haven't connected Google aren't offered for those services. Booking pages start on Specialist.
- Which plans include Google Calendar sync?
- Two-way Google Calendar sync is on every plan. Public booking pages, which start on Specialist ($149/month, 10 seats), also skip the times you are busy.
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