Every hire raises the bill
At $25 per user a month, a 5-person team pays $125 and a 10-person team pays $250 for the same plan. Contractors and part-time account managers need seats too.
All-in-one agency software with flat pricing instead of per-seat fees.
All-in-one agency software with flat pricing instead of per-seat fees: SuiteDash, Plutio, HoneyBook Premium and Moxie Teams charge one price for the whole team, while Bonsai, Teamwork.com and Productive charge per user, so every hire raises the bill.
Start free trial
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
See team pricing$149a month for 10 seats on Specialist
$10per extra seat from Voyager
$104a month for a 5-person team on Voyager
Workspace369 sits in between: each plan includes seats (Voyager $74 a month with 2, Specialist $149 a month with 10) and extra seats are $10 each. Prices were checked on each vendor's official pricing page on October 22, 2026. Workspace369 is also a native app for iPhone and iPad, with iPad in every orientation.
Key facts
Flat-priced agency software at Workspace369 covers 10 areas, including client records and CRM, proposals with public approval and signing, invoices and online payments.
The workflow runs in 3 steps, from "pick the plan by the work" to "add people for $10".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
Flat-priced and per-seat agency software compared
All-in-one agency software with flat pricing instead of per-seat means paying for a bundle, not headcount. Workspace369 is not flat-rate: plans include seats (1, 2, 10, 20 or 50) and extra seats are $10/mo from Voyager, so 10 people are $149 on Specialist. SuiteDash is truly flat, with unlimited staff from $19 a month. Checked October 19, 2026.
| Tool | Entry price | Cost at 10 seats | Client-work coverage | Main limit | Trial |
|---|---|---|---|---|---|
| Workspace369 | $29 Cadet (1 seat); $149 Specialist (10 seats) | $149 a month (Specialist) | CRM, projects, portal, proposals, invoices | Cadet: 1 seat, unlimited projects | 14 days, card required |
| ClickUp | Free; $9 Core per member (yearly) | $90 yearly (Core) | Tasks, docs, dashboards | No invoicing described | Free plan, no card |
| monday.com | $9 Basic (yearly) | About $120 yearly (Standard) | Boards and automations | Proposals and invoicing not listed | 14 days; free plan no card |
| Teamwork | $9.99 Basics (yearly) | About $250 yearly (Accelerate) | Projects, time, invoicing, retainers | Invoicing from Accelerate | 14 days, no card |
| Productive | From $12 per user monthly ($10 yearly) | $120 monthly or $100 yearly (Essential) | Budgets, resourcing, time | 3 seats minimum | 14 days, no card |
| Bonsai | $25 Essentials ($19 yearly) | $250 monthly or $190 yearly | Proposals, invoices, portal, time | Per-seat; pipeline on Premium | 7 days, card to continue |
| HoneyBook | $29 Starter (yearly) | $109 Premium (yearly, unlimited members) | Proposals, contracts, invoices | 2 team members until Premium | 30 days, no card |
Prices and limits from each vendor's official pricing page, checked October 15, 2026, in USD. Prices change, so confirm before you buy. Read the full agency management software comparison.
Where per-seat pricing hurts a small agency
Seats get rationed
When each login costs money, teams share accounts or keep people out of the client record, and the context that should be in the CRM lives in chat instead.
The stack multiplies the seat price
A per-seat CRM, a per-seat project tool and a per-seat inbox each charge for the same people. The real cost is the seat price times the number of tools.
See the workspace your clients feel.
01
Every channel in one inbox
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
02
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
03
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
How Workspace369 prices a team
01
Pick the plan by the work
Every plan has clients, proposals with public approval and signing, invoices, online payments, projects, calendar and the client portal. Voyager adds the shared inbox, two-way SMS and a business phone line. Specialist adds the phone system, booking pages, payment plans and expenses.
02
Seats come with the plan
Voyager includes 2 seats, Specialist 10, Commander 20 and Enterprise 50. A 10-person agency on Specialist pays $149 a month, not $149 per person.
03
Add people for $10
Extra seats are $10 a month each from Voyager, so a 5-person team on Voyager pays $74 plus 3 extra seats: $104 a month.
Included before any seat math
- Multiply the per-seat price by the people who need a login today and in 12 months, then compare that with the flat plan that covers the same number of seats.
- Check which features sit on the plan you would actually buy: client portal, proposals with signing, online payments, time tracking and phone or SMS often start on different tiers.
- Prices change. Prices on this page were re-checked on the vendors' official pricing pages on October 22, 2026; confirm on their sites before you buy.
Client records and CRM
Proposals with public approval and signing
Invoices and online payments
Recurring invoices and retainers
Client portal
Projects, tasks and calendar
Shared inbox, SMS and calls (Voyager)
Time tracking and time-to-invoice (every plan)
Phone system and booking pages (Specialist)
Payment plans and expenses (Specialist)
Priced for the team, not per person.
Each team plan includes seats. Retainers, recurring invoices, proposals and client records are on every plan. Extra seats are $10 a month each.Voyager
$74 / month
2 seats included
Start Voyager trial14-day free trial. Card required. After the trial: $74/month for Voyager. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Specialist
$149 / month
10 seats included
Start Specialist trial14-day free trial. Card required. After the trial: $149/month for Specialist. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Commander
$299 / month
20 seats included
Start Commander trial14-day free trial. Card required. After the trial: $299/month for Commander. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
USD monthly billing. Compare all plans. Prefer a guided walkthrough first? Book a demo.
Free account setup & migration help
Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.
Export your data as a spreadsheet and AI Import maps the columns for you. Support can help with anything unusual.
Offer ends .
Start free trial
14 days free · card required · then $29/mo · cancel anytime
After signup, claim free setup in your workspace.
What reviewers say about Workspace369.
★★★★★
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
★★★★★
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
★★★★★
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
See Workspace369 on your own client work.
Start your trial, invite the team and, for a limited time, claim free setup and migration help in your workspace. Prefer a walkthrough first? Book a demo. Start free trial
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Book a demoHow to compare flat and per-seat prices
Which all-in-one agency software has flat pricing instead of per-seat pricing?
SuiteDash, Plutio, HoneyBook Premium and Moxie Teams are the all-in-one agency options with flat pricing instead of per-seat, Workspace369 sits in between with seats included in each plan, and Bonsai, Teamwork.com and Productive price per user. Checked on official pricing pages on October 22, 2026: SuiteDash is flat with unlimited staff (THRIVE $49/month); Plutio Pro is $49/month with 30 contributors; HoneyBook Premium is $129/month with unlimited team members; Moxie Teams is $40/month for up to 5 team members; Workspace369 includes seats in each plan (Voyager $74/month with 2 seats, Specialist $149/month with 10 seats, extra seats $10).
Is Workspace369 flat-rate pricing or per-seat pricing?
Neither exactly. Workspace369 is not flat-rate: each plan bundles a number of seats (Cadet 1, Voyager 2, Specialist 10, Commander 20, Enterprise 50), and extra seats cost $10 a month from Voyager. A 10-person agency pays $149 a month on Specialist, not $149 per person. If you want no seat limit at all, SuiteDash lists unlimited staff from $19 a month (checked October 22, 2026).
Is SuiteDash flat-rate pricing for an agency?
Yes. SuiteDash's pricing page lists unlimited staff/team, CRM contacts and portals, with START at $19 a month ($180 billed yearly), THRIVE at $49 ($480 yearly) and PINNACLE at $99 a month, checked October 22, 2026. Workspace369 costs more, and in return includes a shared inbox with texts and calls from Voyager and a phone system from Specialist.
How much does Workspace369 cost for a 5-person agency?
$104 a month on Voyager: the $74 plan includes 2 seats, plus 3 extra seats at $10 each. If the team needs the phone system, booking pages, payment plans or expenses, Specialist is $149 a month and covers up to 10 people. Prices are in USD, billed monthly, from workspace369.com/pricing.
Is per-seat or flat pricing cheaper for an agency?
It depends on headcount. At $25 per user a month (Bonsai Essentials, checked October 22, 2026), 5 people cost $125 and 10 people cost $250. A flat plan that includes 10 seats, such as Workspace369 Specialist at $149, costs the same at 5 or 10 people. For one or two people, a low per-seat price or a solo plan is usually cheaper.
What does Bonsai cost for a team?
Bonsai charges per user: Basic $15, Essentials $25, Premium $39 and Elite $59 per user per month billed monthly ($9, $19, $29 and $49 billed yearly), with a 3-user minimum on Elite. A 5-person team on Essentials pays $125 a month billed monthly. Checked on hellobonsai.com/pricing on October 22, 2026.
What does HoneyBook cost for a team?
HoneyBook prices per account with team limits: Essentials is $59 a month for up to 2 team members, and Premium is $129 a month ($109 billed yearly) with unlimited team members. Checked on honeybook.com/pricing on October 22, 2026. For comparison, Workspace369 Specialist is $149 a month for 10 seats, and Voyager is $74 a month for 2 seats plus $10 per extra seat.
What does SuiteDash cost, and how is Workspace369 different?
SuiteDash is flat with unlimited staff and clients: START $19, THRIVE $49 and PINNACLE $99 a month billed monthly, checked on suitedash.com/pricing on October 22, 2026. Workspace369 costs more. Its plans include a shared inbox with two-way SMS and calls from Voyager and a phone system with IVR and call recording from Specialist; SuiteDash's pricing and features pages list no phone system, and its SMS runs as a Twilio pass-through service billed at cost.
Do agency project tools like Teamwork.com or Productive charge per user?
Yes, on their paid plans. Teamwork.com has a Free plan for up to 5 users, then Basics at $9.99 and Accelerate at $24.99 per user per month billed yearly. Productive prices Essential and Professional per user (Professional $29 per user billed monthly, or $25 billed yearly, with a three-seat minimum). Both checked on October 22, 2026. The pricing pages for Teamwork Accelerate and Productive Essential do not list a client portal with proposal signing.
Is there a discount on Workspace369 right now?
No. Prices are the same for everyone, and paying yearly costs about 20% less than paying monthly. Until December 31, 2026, new customers can also claim free setup and migration help in their workspace after signing up. Cadet through Commander start with a 14-day free trial.
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
