Every hire raises the bill
At $25 per user a month, a 5-person team pays $125 and a 10-person team pays $250 for the same plan. Contractors and part-time account managers need seats too.
Flat-priced agency software
Agency software with flat pricing instead of per-seat fees.
Per-seat pricing turns every hire into a software decision. Workspace369 plans include seats: Voyager is $74 a month with 2 seats, Specialist is $149 a month with 10 seats, and extra seats are $10 each. This page compares that with the flat and per-seat options agencies ask about, using prices checked on each vendor's official pricing page on October 12, 2026.
$149a month for 10 seats on Specialist
$10per extra seat from Voyager
$104a month for a 5-person team on Voyager
Key facts
Flat-priced agency software at Workspace369 covers 10 areas, including client records and CRM, proposals with public approval and signing, invoices and online payments.
The workflow runs in 4 steps, from "pick the plan by the work" to "try it with the team".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats, and 120,000 AI tokens per month at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
The problem
Where per-seat pricing hurts a small agency
Seats get rationed
When each login costs money, teams share accounts or keep people out of the client record, and the context that should be in the CRM lives in chat instead.
The stack multiplies the seat price
A per-seat CRM, a per-seat project tool and a per-seat inbox each charge for the same people. The real cost is the seat price times the number of tools.
The product
See the workspace your clients feel.
01
Every channel in one inbox
Email, SMS, calls, and voicemail land beside the client record — with AI summaries, so anyone on the team can reply with full context.
02
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
03
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Workflow
How Workspace369 prices a team
01
Pick the plan by the work
Every plan has clients, proposals with public approval and signing, invoices, online payments, projects, calendar and the client portal. Voyager adds the shared inbox, two-way SMS and a business phone line. Specialist adds the phone system, booking pages, payment plans and expenses.
02
Seats come with the plan
Voyager includes 2 seats, Specialist 10, Commander 20 and Enterprise 50. A 10-person agency on Specialist pays $149 a month, not $149 per person.
03
Add people for $10
Extra seats are $10 a month each from Voyager, so a 5-person team on Voyager pays $74 plus 3 extra seats: $104 a month.
04
Try it with the team
Every plan has a 14-day free trial with a card. The Founding member offer takes 50% off the first 12 months for the first 100 customers who join by October 31, 2026.
Product coverage
Included before any seat math
- Multiply the per-seat price by the people who need a login today and in 12 months, then compare that with the flat plan that covers the same number of seats.
- Check which features sit on the plan you would actually buy: client portal, proposals with signing, online payments, time tracking and phone or SMS often start on different tiers.
- Prices change. Everything on this page was checked on the vendors' official pricing pages on October 12, 2026; confirm on their sites before you buy.
Client records and CRM
Proposals with public approval and signing
Invoices and online payments
Recurring invoices and retainers
Client portal
Projects, tasks and calendar
Shared inbox, SMS and calls (Voyager)
Time tracking and time-to-invoice (every plan)
Phone system and booking pages (Specialist)
Payment plans and expenses (Specialist)
Team pricing
Priced for the team, not per person.
Each team plan includes seats. Retainers, recurring invoices, proposals and client records are on every plan. Extra seats are $10 a month each.Voyager
Regular price$74$37 / month
Founding price for your first 12 months
2 seats included
Start Voyager trialSpecialist
Regular price$149$74.50 / month
Founding price for your first 12 months
10 seats included
Start Specialist trialCommander
Regular price$299$149.50 / month
Founding price for your first 12 months
20 seats included
Start Commander trialFounding member offer: 50% off your first 12 months, for the first 100 customers who join by Oct 31. 14-day trial with a card, USD monthly billing. Compare all plans. Prefer a guided walkthrough first? Book a demo.
Switch & Save
Free account setup & migration help
Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.
Export your data as a spreadsheet and AI Import maps the columns for you. Support can help with anything unusual.
Offer ends .
Start free trial
After signup, claim free setup in your workspace.
Loved on the App Store
Rated by the people running their client work on it.
★★★★★
Finally feels calmBounced between three or four all-in-one tools and always ended up in a mess of tabs. This is the first one that feels calm. Set up my client projects in ten minutes.
★★★★★
Painless team rolloutRolled it out to our eight-person team and adoption was painless — intuitive and polished. I'd love more integrations, but they keep shipping.
★★★★★
Hours back every weekWas juggling separate tools for notes, tasks, docs, and updates. Consolidating into one place has genuinely saved me hours each week. Support is responsive too.
Get started
See Workspace369 on your own client work.
Start your trial, invite the team and, for a limited time, claim free setup and migration help in your workspace. Prefer a walkthrough first? Book a demo.FAQ
How to compare flat and per-seat prices
Which all-in-one agency software has flat pricing instead of per-seat pricing?
Checked on official pricing pages on October 12, 2026: SuiteDash is flat with unlimited staff (THRIVE $49/month); Plutio Pro is $49/month with 30 contributors; HoneyBook Premium is $129/month with unlimited team members; Moxie Teams is $40/month for up to 5 team members; Workspace369 includes seats in each plan (Voyager $74/month with 2 seats, Specialist $149/month with 10 seats, extra seats $10). Bonsai, Teamwork.com and Productive price per user.
How much does Workspace369 cost for a 5-person agency?
$104 a month on Voyager: the $74 plan includes 2 seats, plus 3 extra seats at $10 each. If the team needs the phone system, booking pages, payment plans or expenses, Specialist is $149 a month and covers up to 10 people. Prices are in USD, billed monthly, from workspace369.com/pricing.
Is per-seat or flat pricing cheaper for an agency?
It depends on headcount. At $25 per user a month (Bonsai Essentials, checked October 12, 2026), 5 people cost $125 and 10 people cost $250. A flat plan that includes 10 seats, such as Workspace369 Specialist at $149, costs the same at 5 or 10 people. For one or two people, a low per-seat price or a solo plan is usually cheaper.
What does Bonsai cost for a team?
Bonsai charges per user: Basic $15, Essentials $25, Premium $39 and Elite $59 per user per month billed monthly ($9, $19, $29 and $49 billed yearly), with a 3-user minimum on Elite. A 5-person team on Essentials pays $125 a month billed monthly. Checked on hellobonsai.com/pricing on October 12, 2026.
What does HoneyBook cost for a team?
HoneyBook prices per account with team limits: Essentials is $59 a month for up to 2 team members, and Premium is $129 a month ($109 billed yearly) with unlimited team members. Checked on honeybook.com/pricing on October 12, 2026. For comparison, Workspace369 Specialist is $149 a month for 10 seats, and Voyager is $74 a month for 2 seats plus $10 per extra seat.
What does SuiteDash cost, and how is Workspace369 different?
SuiteDash is flat with unlimited staff and clients: START $19, THRIVE $49 and PINNACLE $99 a month billed monthly, checked on suitedash.com/pricing on October 12, 2026. Workspace369 costs more. Its plans include a shared inbox with two-way SMS and calls from Voyager and a phone system with IVR and call recording from Specialist; SuiteDash's pricing and features pages list no phone system, and its SMS runs as a Twilio pass-through service billed at cost.
Do agency project tools like Teamwork.com or Productive charge per user?
Yes, on their paid plans. Teamwork.com has a Free plan for up to 5 users, then Basics at $9.99 and Accelerate at $24.99 per user per month billed yearly. Productive prices Essential and Professional per user (Professional $29 per user billed monthly, or $25 billed yearly, with a three-seat minimum). Both checked on October 12, 2026. The pricing pages for Teamwork Accelerate and Productive Essential do not list a client portal with proposal signing.
Is there a discount on Workspace369 right now?
Yes. The Founding member offer takes 50% off the first 12 months on any plan for the first 100 customers who join by October 31, 2026: Voyager is $37 and Specialist $74.50 a month for the first year. Every plan has a 14-day free trial.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
