Cybersecurity consultants face operational drift when a security assessment adds a new system after authorization and scope are agreed. Workspace369 documents these changes in client records, Proposals, tasks and invoices. Your advisory firm tracks every scope update, schedule change and invoice for the engagement in one place.
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Key facts
CRM for cybersecurity consultants at Workspace369 covers 9 areas, including client records, proposals, projects and tasks.
The workflow runs in 5 steps, from "documenting the initial authorization" to "executing the revised invoice".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
For a solo consultant, Moxie is the lowest checked price with proposals, contracts and invoicing at $10 a month billed yearly, and Bonsai adds a client portal on its $19 per user Essentials plan. Workspace369 fits small firms that sell fixed-scope assessments plus monthly retainers, with retainers, payment schedules, recurring invoices and a client portal on every plan from $29 a month (Cadet, 1 seat, 5 active projects). HubSpot and Pipedrive suit lead volume; Productive suits staff utilization.
| Tool | Entry price | Proposals and contracts | Retainers and billing | Main limit | Trial |
|---|---|---|---|---|---|
| Bonsai | $19 per user a month (Essentials), billed yearly | Yes, from Essentials | Invoices and payments | Pipeline on Premium | 7 days, card to continue |
| Moxie | $10 a month (Starter), billed yearly | Yes, from Starter | Invoicing and payments | Portal on Pro | 14 days, no card |
| Workspace369 | $29 a month ($23.25 yearly) | Proposals, deposits | Retainers, schedules, recurring invoices | 1 seat, 5 projects | 14 days, card required |
| HubSpot | Free for up to 2 users | Not listed | Not listed | Pair with a billing tool | Free plan, no card |
| Productive | $100 a month for 10 users (yearly) | Proposal PDF export for deals; no contracts or e-signature named | Invoices on all plans; retainer invoicing on Professional | Team-oriented | 14 days, no card |
| Pipedrive | See site | Not listed | Not listed | Sales only | See site |
Prices and limits from each vendor's official pricing page, checked October 17, 2026 (Productive re-checked October 19, 2026), in USD. Prices change, so confirm before you buy. Read the full buyer's guide.
When a security assessment adds a new system after authorization and scope are agreed, consultants often perform unbilled work. Without immediate updates to Proposals and client records, the technical team tests unauthorized infrastructure. This creates a disconnect between active projects and the original contract, forcing administrative staff to retroactively adjust scheduling and tasks without clear documentation.
Consultants frequently separate project files from the core administrative record. When a client requests a scope extension for an unmapped network segment, the conversation remains trapped in email. Without linking these conversations and files to the primary client records, billing personnel cannot verify if the additional assessment hours match the modified project milestones or the final generated invoices.
Adding a newly discovered server to an active penetration test disrupts existing engineer scheduling. If the client-work system cannot quickly update tasks and scheduling, consultants miss deadlines on adjacent projects. This operational breakdown occurs because the administrative team lacks visibility into the scope changes documented in the project files, causing delayed invoices and friction during client portal reviews.
Billing for a security assessment adds a new system after authorization and scope are agreed, which complicates standard billing workflows. If invoices are generated from static templates rather than updated client records and revised Proposals, the extra technical work can go unbilled. Consultants must manually cross-reference project tasks and files to ensure the newly discovered systems are accurately reflected on client invoices for the assessment.
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
The workflow begins by establishing the baseline in client records and executing formal Proposals. Consultants schedule the initial assessment window using the scheduling tool and assign specific technical tasks to the security team. All initial project parameters, authorized IP ranges, and client conversations are anchored within the core system, providing a clear starting point before any active vulnerability scanning or technical field work commences.
When a security assessment adds a new system after authorization and scope are agreed, the consultant must log this discovery. Instead of updating technical vulnerability scanners immediately, the operator records the scope change in the brief within the project files. The consultant initiates a new conversation with the client to flag the infrastructure expansion and request formal written confirmation.
Once the client agrees to the expanded testing boundary, the consultant issues an updated proposal. This updated document details the additional tasks and adjusted scheduling required for the new system. The consultant uploads the modified documentation to the client portal, allowing the client to view the scope adjustment. This step helps keep subsequent client records aligned with the revised project scope.
With the new proposal authorized, the firm updates the active project structure. Administrators modify the scheduling module to allocate extra hours for the consultant and create new tasks dedicated to the added system. This links the new technical requirements directly to the operational calendar, helping administrators keep project files and ongoing conversations organized without overlapping into adjacent client engagements.
After the security team completes the expanded assessment tasks, the engagement lead uses proposal-to-invoice conversion to generate the final invoices. The operator reviews the updated client records, modified Proposals, and completed tasks to compile the billing details. This process helps verify that the invoice accurately reflects both the baseline assessment and the newly authorized systems, avoiding unbilled consulting hours and providing transparency through the client portal for the final review.
$74 / month
Founding offer: $444 for your first year, billed yearly
2 seats included
Start Voyager trial14-day free trial. Card required. After the trial: $74/month for Voyager. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
$149 / month
Founding offer: $894 for your first year, billed yearly
10 seats included
Start Specialist trial14-day free trial. Card required. After the trial: $149/month for Specialist. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
$299 / month
Founding offer: $1,794 for your first year, billed yearly
20 seats included
Start Commander trial14-day free trial. Card required. After the trial: $299/month for Commander. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Founding member offer on yearly plans: your first year costs the same as 6 months, for the first 100 customers who join by Oct 31. USD monthly billing. Compare all plans. Prefer a guided walkthrough first? Book a demo.
Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.
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Keep vulnerabilities, credentials, security evidence and scanning in your approved security systems. Workspace369 holds the engagement record: note in the brief that a new system was added, and use files and conversations to track the business agreements, schedules and invoices.
Yes. When a security assessment adds a new system after authorization and scope are agreed, an operator can configure workflow automations to handle task creation and adjust the scheduling module. This ensures the project timeline matches the technical work after proper configuration and testing.
Clients can access the client portal to review revised Proposals, updated scheduling, and final invoices. A person must test the required access to ensure the client can view these files and conversations, confirming that the scope adjustments are fully visible before processing the final payment.
Workflow Automations can create tasks, send email or SMS, issue reminders and notify team members using supported triggers, conditions and timed waits. Email automations start at Cadet and SMS steps at Voyager; AI-drafted workflows start at Commander. Test the required event, owner and review step before enabling the workflow. Call triggers need a plan with voice.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
