The free calculator
- Adds up the stack you have today, once
- You still pay for — and juggle — every tool
- Nothing lands on one client record
What does your software stack really cost?
Your software stack cost is what every tool you pay for adds up to each month, at the plan your team size actually needs. Tick the tools you pay for and set your seats to get the monthly and annual total, the flat Workspace369 plan that covers it, and the gaps it doesn't. Free, instant, no signup.
No signup Prices with checked-on dates Honest gap list included
Your current tools
Tick what you pay for today. Seats mean people who use that tool.
Entry plans are assumed, matched to your seat count where the vendor publishes seat limits. Prices come from each vendor's pricing page — the checked dates sit under the breakdown.
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Stack cost breakdownTick tools to build the breakdown
SUMMARYYour stack breakdown appears here.
Tick the tools you pay for on the left. You'll get the monthly and annual total, the flat Workspace369 plan that covers it, and — just as important — what that plan does not replace.
The connected version
- One flat plan with seats included — no per-tool math
- Proposals, invoices, projects, inbox, and portal in one place
- Calls and texts start on Voyager, IVR on Specialist — tied to the client record
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
01
Tick your tools
Every tool you pay for today — CRM, scheduler, phone line, time tracker, all of it.
02
Set your seats
How many people use each tool. The math handles per-seat prices and flat plans.
03
Read the real cost
Your stack's monthly and annual cost, the flat plan that covers it, and the gaps it won't.
The math works once. One flat plan ends the juggling.
Workspace369 — the connected version
- One flat plan, seats included — CRM, projects, shared inbox, and client portal
- Proposals, invoices, and payments on the same client record
- Time tracking, AI, and automations built in, with accounting from Specialist
- Calls and texts start on Voyager ($74, 2 seats); IVR and call queues on Specialist ($149, 10 seats)
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Free done-for-you setup until December 31, 2026. After signup, claim free setup in your workspace. See free setup
If this number looks high, see what moves over when you replace several tools with one workspace. Replace your software stack with one workspace
How the calculator adds up your stack
For each tool you tick, the calculator picks the cheapest published plan that allows your seat count. Per-seat tools are multiplied by your seats; flat-priced plans count once. Prices come from each vendor's own pricing page, and the date each was checked is listed under the breakdown.
- Monthly billing is used where the vendor publishes it. Where only a billed-yearly rate is shown, the line carries an asterisk.
- If no published plan fits your seats, the line says see site and is left out of the total rather than guessed.
- Your team size is the highest seat count across the tools you ticked.
- The Workspace369 plan shown is the first one whose included seats cover that team size.
Matching your team to a Workspace369 plan
Workspace369 plans include 1, 2, 10, 20 or 50 seats, from Cadet to Enterprise. Voyager and above also take extra seats at $10 a month each, so a team just over a plan's included seats can compare adding a seat or two with moving up a plan.
Seats are not the only difference between plans. Calls and texts start on Voyager, and the phone system with IVR and call queues starts on Specialist, so check the plan comparison for the features you rely on.
Costs a price list does not show
The total above is what the vendors charge for the plans that fit. A few costs sit outside it, and they are worth a line in your own notes.
- Add-ons and usage charges, such as extra phone numbers, call minutes or storage.
- Annual contracts that renew on a date you have to remember, sometimes at a higher price.
- Tools paid on someone's own card that never reach the business accounts.
- Time spent copying the same client details between tools, and fixing the copies that drift apart.
Before you cancel a tool
Switching only saves money once the old subscription is gone, and it only works if nothing is lost on the way.
- Check each tool's renewal date and notice period, so you cancel before the next charge.
- Export your data first: clients, invoices, proposals and anything you are required to keep.
- Run the new setup next to the old one for one billing cycle, then cancel.
- Tell clients if the way they pay, book or message you is changing.
Stack cost questions
How accurate are the prices?
Each price comes from the vendor's own pricing page, and the date it was checked is shown under the breakdown. Vendors change prices and plans often, so confirm on their site before you buy or cancel anything.
Why does the calculator use the cheapest plan that fits?
It shows the lowest you could be paying for your seat count, so the comparison is fair to your current tools. If you pay for a higher tier for its features, your real stack costs more than the total shown.
Does Workspace369 replace every tool on the list?
Not always. The breakdown lists what Workspace369 does not replace for the tools you ticked, such as payroll and tax filing, or HoneyBook-style smart files. Keep a tool when it does something you need that Workspace369 does not.
Is anything I tick saved or sent?
No. Your picks stay in this browser tab, and nothing is sent anywhere.