Installments live in a spreadsheet
Tracking who paid which installment outside the invoice means the balance on the invoice is always out of date.
Payment plans
Payment plan software that tracks every installment on the invoice.
A payment plan helps a client say yes to a bigger project, as long as you can see what has been paid and what is due next. In Workspace369 installment plans sit on the invoice itself, next to the client record, with online card payments through Stripe. Payment plans start at Specialist ($149/month for ten seats); deposits, retainers, payment schedules and saved payment methods are on every plan.
Installmentstracked on the invoice (Specialist)
Depositsand retainers on every plan
Saved cardsfor repeat billing on every plan
Key facts
Payment plans at Workspace369 covers 10 areas, including installment payment plans (Specialist), deposits and retainers, payment schedules.
The workflow runs in 4 steps, from "take a deposit first" to "watch what is still owed".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats, and 120,000 AI tokens per month at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
The problem
Why payment plans get messy
Late installments go unnoticed
Without a clear due date per installment, the third payment slips and nobody follows up.
Clients have to re-enter card details
Asking for the card every month adds friction to every installment.
The product
See the workspace your clients feel.
01
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
02
Every channel in one inbox
Email, SMS, calls, and voicemail land beside the client record — with AI summaries, so anyone on the team can reply with full context.
03
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Workflow
How payment plans work in Workspace369
01
Take a deposit first
Collect a deposit or retainer before work starts. Deposits and payment links are on every plan.
02
Split the balance into installments
On Specialist and above, offer an installment plan on the invoice. Each installment is tracked on the invoice with its own due date.
03
Let clients pay online
Clients pay each installment online by card through Stripe, and saved payment methods make repeat billing simpler.
04
Watch what is still owed
AR aging on Specialist and attention signals on every plan show overdue balances, and email follow-ups can run as automations.
Product coverage
Payment plan coverage
- Create one test invoice with three installments and pay the first one yourself.
- Check the invoice shows the paid installment and the remaining balance without manual edits.
- If you only need a deposit plus one final invoice, deposits on every plan may be enough.
Installment payment plans (Specialist)
Deposits and retainers
Payment schedules
Recurring invoices
Payment links
Online card payments (Stripe)
Saved payment methods
Split payments
AR aging (Specialist)
Email follow-up automations
Plans for freelancers
Pick the plan your work needs today.
Client records, proposals, invoices, online payments, time tracking and intake forms are on every plan. Upgrade when your work needs calls, texts or more.Cadet
Regular price$29$14.50 / month
Founding price for your first 12 months
1 seat included
- Public proposal approval & signing
- Deposit on acceptance
- Proposal-to-invoice conversion
- Billable time tracking
- Public intake forms
Voyager
Regular price$74$37 / month
Founding price for your first 12 months
2 seats included
Everything in Cadet, plus
- SMS messaging
- Voice & voicemail
- Shared inbox
- Missed-call text back
- No-answer forwarding
Specialist
Regular price$149$74.50 / month
Founding price for your first 12 months
10 seats included
Everything in Voyager, plus
- Online booking
- Expense tracking
- Payment plans
- Inventory tracking
Founding member offer: 50% off your first 12 months, for the first 100 customers who join by Oct 31. 14-day trial with a card, USD monthly billing. Compare all plans.
Switch & Save
Free account setup & migration help
Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.
Export your data as a spreadsheet and AI Import maps the columns for you. Support can help with anything unusual.
Offer ends .
Start free trial
After signup, claim free setup in your workspace.
Loved on the App Store
Rated by the people running their client work on it.
★★★★★
Finally feels calmBounced between three or four all-in-one tools and always ended up in a mess of tabs. This is the first one that feels calm. Set up my client projects in ten minutes.
★★★★★
Painless team rolloutRolled it out to our eight-person team and adoption was painless — intuitive and polished. I'd love more integrations, but they keep shipping.
★★★★★
Hours back every weekWas juggling separate tools for notes, tasks, docs, and updates. Consolidating into one place has genuinely saved me hours each week. Support is responsive too.
Get started
See Workspace369 on your own client work.
Start your trial and send your first proposal or invoice from your own workspace. Compare plans any time; upgrade only when your work needs more.FAQ
How to choose payment plan software
What is payment plan software?
Payment plan software lets a client pay an invoice in installments and keeps track of which installments are paid and which are due. In Workspace369 each installment is tracked on the invoice, next to the client record.
Which plan includes payment plans?
Installment payment plans start at Specialist, $149/month for ten seats. Deposits, retainers, payment schedules, recurring invoices and saved payment methods are on every plan from Cadet ($29/month).
How do clients pay each installment?
Clients pay online by card through Stripe, from the invoice or a payment link.
Can I combine a deposit with a payment plan?
Yes. Take a deposit or retainer up front, then split the remaining balance into installments on Specialist and above.
How do I follow up on a missed installment?
Specialist adds AR aging for overdue balances, attention signals are on every plan, and email automations can send follow-ups on every plan.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
