Inquiries wait until lessons end
You teach back-to-back all day, so parent inquiries sit unanswered for hours. By the time you reply, the family has booked with whoever answered first.
Tutoring business software
Tutoring business software for scheduling, packages, and billing.
Inquiries arrive from everywhere — email, calls, SMS, website forms — and tutors lose students when replies wait until after the last lesson of the day. Workspace369 attaches every inquiry to the student record, keeps scheduling and communication in one place, and bills lesson packages on schedule.
Inboxemail, SMS, calls, and voicemail with AI summaries
Studentsrecords, scheduling, files, and a client portal
Paymentsinvoices, payment plans, reminders, and reporting
Key facts
Tutoring business software at Workspace369 covers 10 areas, including student records, shared inbox, sMS and voice.
The workflow runs in 4 steps, from "catch every inquiry in one inbox" to "bill packages on schedule".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 10 seats, 500 GB of storage, and 120,000 AI tokens per month at $299/mo.
Additional seats cost $15 each and 100 GB of additional storage costs $15; full pricing is public on the Workspace369 pricing page.
The problem
What breaks inside a tutoring business
Scheduling is a weekly negotiation
Every lesson time is a text thread. Reschedules get lost, reminders depend on memory, and no-shows cost real money.
Packages are tracked in your head
Who has lessons left, whose package renews this month, who still owes for last term — it lives in memory and notes apps until revenue leaks.
The product
See the workspace your clients feel.
01
Scheduling that fills itself
Appointments, shoots, sessions, and follow-ups tied to the client record — with automated reminders arriving on time.
02
Every channel in one inbox
Email, SMS, calls, and voicemail land beside the client record — with AI summaries, so anyone on the team can reply with full context.
03
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
04
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
Workflow
How Workspace369 runs a tutoring business
01
Catch every inquiry in one inbox
Email, SMS, calls, and voicemail land beside the student record with AI summaries, so every parent gets a fast, informed reply.
02
Book lessons without back-and-forth
Scheduling ties lessons, assessments, and follow-ups to the student record, and automations handle reminders so no-shows stop being surprises.
03
Run every student from one record
Files, notes, and tasks stay attached to the student, and the client portal keeps parents informed without extra admin.
04
Bill packages on schedule
Invoices and payment plans bill lesson packages and renewals automatically, automated reminders chase anything outstanding, and reporting shows term revenue.
Product coverage
Tutoring business coverage
- It connects inquiries to booked lessons: shared inbox, scheduling, and automated follow-up in one record.
- Student records, files, and the client portal keep every family's work organized between lessons.
- Invoices, payment plans, and automated reminders make package revenue predictable.
Student records
Shared inbox
SMS and voice
Requests and intake
Scheduling
Projects and tasks
Client portal
Invoices and payment plans
Automations
Reporting
Loved on the App Store
Rated by the people running their client work on it.
★★★★★
Finally feels calmBounced between three or four all-in-one tools and always ended up in a mess of tabs. This is the first one that feels calm. Set up my client projects in ten minutes.
★★★★★
Painless team rolloutRolled it out to our eight-person team and adoption was painless — intuitive and polished. One star off only because I'd love more integrations, but they keep shipping.
★★★★★
Hours back every weekWas juggling separate tools for notes, tasks, docs, and updates. Consolidating into one place has genuinely saved me hours each week. Support is responsive too.
Get started
See Workspace369 on your own client work.
Start a free trial or talk to sales — either way, you will see the whole loop: inbox, projects, portal, and billing.FAQ
Why Workspace369 fits tutoring business searches
What is tutoring business software?
Tutoring business software runs the business side of tutoring: inquiries, student records, scheduling, communication, invoices, payments, and reporting. Workspace369 connects all of it in one workspace. Workspace369 covers 10 areas here, with plans from $29/mo for one seat.
Does Workspace369 replace online classroom tools?
No. Workspace369 is not an online classroom or whiteboard tool. It runs the business side — inquiries, scheduling, student records, invoices, and payments — alongside the tools you teach with.
Can parents follow along in a portal?
Yes. Parents see files, status, and invoices in a branded portal, which keeps them informed without extra admin from you.
Does Workspace369 handle package billing?
Yes. Invoices with payment plans bill lesson packages and renewals on schedule, with automated reminders for anything outstanding and reporting across students.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
