The parent pays, the student attends
Session updates go to a teenager who rarely reads email, while the invoice goes to a parent who never sees what was covered. Most tutoring families have two contacts, and most generic tools assume one.
Tutoring business software for weekly sessions, parent updates and term billing.
Workspace369 runs the admin around tutoring: each student's weekly slot as a recurring event, a portal where the paying parent sees shared files and invoices, Google Meet links for online sessions, and term or monthly billing with card autopay through your own Stripe account.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
2 minutes: email, mobile number (code for US/Canada only), card. $0 for 14 days.
Weeklyrecurring sessions with email reminders on every plan
Parentsportal access to files and invoices, texts from Voyager
Termsterm or monthly invoices with card autopay
All of that is on every plan from $29 a month (Cadet, one seat). Texting parents starts on Voyager ($74 a month, 2 seats). Parents booking sessions themselves, tutor availability rules with buffer time, and payment plans that split a term's price start on Specialist ($149 a month, 10 seats). It is not a virtual classroom, an attendance register or a tutor payroll tool.
Key facts
Tutoring business software at Workspace369 covers 10 areas, including intake form for new families, student details in custom fields, recurring weekly sessions.
The workflow runs in 4 steps, from "turn a parent inquiry into an assessment session" to "bill by term or by month".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
Tutoring software compared
For attendance, lesson packages and tutor pay, start with a tutoring tool. TutorBird is $16.95 a month for one tutor plus $4.95 per extra tutor. Teachworks charges $16.49 a month plus $0.32 per student lesson on Starter. TutorCruncher, built for agencies, starts from $30 a month. Acuity sells lesson packages from its $34 Standard plan. Workspace369 ($29 a month, Cadet) fits tutors who want parent inquiries, recurring sessions, a portal and term invoicing on one record, without attendance or payroll.
| Tool | One tutor, per month | Attendance | Packages or credits | Tutor pay | Trial |
|---|---|---|---|---|---|
| TutorBird | $16.95 | Listed | Not named on pricing page | Payroll tracking | 30 days, no card |
| Teachworks | $16.49 plus $0.32 per student lesson | Not named on pricing page | Package-balance emails | Billing and payroll | 21 days |
| TutorCruncher | From $30 | Lesson reports | Credit requests | Automatic payroll | 2 weeks |
| Acuity Scheduling | $20 ($34 with packages) | No | Packages from Standard | No | 7 days, no card |
| Workspace369 | $29 (Cadet) | No | No; deposits and payment schedules | No | 14 days, card required |
Prices and features from each vendor's official pricing page, checked October 22, 2026, in USD. Prices change, so confirm before you buy. Read the full tutoring software comparison.
Where a tutoring business loses time and students
Every term start rebuilds the week
In September and January, school timetables, sport and exam dates change, and twenty weekly slots get renegotiated by text. One missed reschedule leaves a tutor waiting for a student who isn't coming.
Prepaid blocks drift from reality
A family buys ten sessions, cancels two with notice and one without. If the cancellation rule wasn't written down when they paid, every remaining balance turns into a debate.
See the workspace your clients feel.
01
Scheduling that fills itself
Appointments, shoots, sessions, and follow-ups tied to the client record — with automated reminders arriving on time.
02
Every channel in one inbox
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
03
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
04
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
How a tutor runs the week in Workspace369
01
Turn a parent inquiry into an assessment session
An intake form on your website asks for the subject, year group, exam date and the parent's contact details. It arrives as a request you convert into a client record, with the student's details in custom fields, and you book the first assessment from that record.
02
Give each student a recurring weekly slot
A recurring event holds the Tuesday 4:30 slot on the team calendar for the whole term, with a Google Meet link for online sessions and email reminders on every plan. SMS reminders start on Voyager. On Specialist, parents can book or move sessions inside the availability you set, with buffer time between back-to-back students.
03
Keep the paying parent in the loop
The client portal shows the parent the files you share, such as homework sheets and progress reports, beside every invoice. From Voyager, a group text reaches every family when a session moves or the center closes for a school holiday.
04
Bill by term or by month
Send a term invoice with a deposit, or a monthly recurring invoice charged by card autopay. Late-payment reminders run on every plan, and payment plans that split a term's price into installments start on Specialist.
What a tutoring business uses in Workspace369
- Two contacts per student: the record should hold both the student who attends and the parent who pays.
- A written cancellation rule: send it as a contract for e-signature with the first invoice, so a prepaid block has terms both sides signed.
- Attendance and tutor pay: Workspace369 has neither, so a center paying several tutors per session should compare TutorBird, Teachworks or TutorCruncher first.
Intake form for new families
Student details in custom fields
Recurring weekly sessions
Google Meet links
Email and SMS reminders
Parent portal
Group texts to families
Signed cancellation policy
Term and monthly invoices
Card autopay
What reviewers say about Workspace369.
★★★★★
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
★★★★★
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
★★★★★
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
See Workspace369 on your own client work.
Start a free trial or talk to sales — either way, you will see the whole loop: inbox, projects, portal, and billing. Start free trial Talk to sales
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
What to check before you choose tutoring software
What is tutoring business software?
Software for the admin around tutoring sessions: parent inquiries, student and parent records, a weekly schedule, reminders, invoices and payments. Workspace369 covers that admin from $29 a month. It does not run the lesson itself, take attendance or calculate tutor pay.
Can I give every student a recurring weekly session?
Yes. A recurring event holds each student's slot on the team calendar for the term, with email reminders on every plan and SMS reminders from Voyager. Parent self-booking and availability rules with buffer time start on Specialist.
Does Workspace369 work for online tutoring?
Yes, for the admin. Google Meet links can be added to calendar events on any plan, so the session link sits with the booking. The whiteboard, shared documents and the lesson itself stay in the tools you teach with.
How should I bill a tutoring term?
Set the term price and the cancellation rule first. Then send a term invoice with a deposit, or a monthly recurring invoice on card autopay. Payment plans that split a term into installments start on Specialist.
Is Workspace369 right for a tutoring center with many tutors?
Only if the center mainly needs inquiries, parent communication and invoicing in one place. It has no attendance register, lesson-credit ledger or tutor payroll, so a center paying tutors per session is usually better served by TutorBird, Teachworks or TutorCruncher, compared on this page.
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
