The free calculator
- An hourly and day rate calculated once, from your inputs
- You re-check the math manually as costs change
- Nothing connects the rate to an actual quote
Hourly rate calculator for freelancers and agencies.
Work out the hourly and day rate you actually need — from your income goal, billable hours, expenses, and margin. Free, instant, no signup.
No signup Instant results Hourly and day rate
Your numbers
The connected version
- Every quote and invoice attached to the client record
- Payment links and follow-up reminders built in
- Reporting built in for clients and projects
H
Hourly rate calculator$0.00 revenue needed / year
SUMMARY| Your inputs | Value |
|---|---|
| Target annual income | $120,000.00 |
| Annual business expenses | $9,600.00 |
| Margin / buffer | 20% |
Hourly rate$140.87
Be honest about billable hours — most solo operators bill 20–30 a week and 44–48 weeks a year, or the rate lies to you.
01
Set the income goal
What you want to earn in a year, before anything else.
02
Add hours and costs
Realistic billable hours and weeks, monthly expenses, and a margin for quiet periods.
03
Read hourly and day rate
Both rates update live, with the revenue and cost breakdown behind them.
The upgrade path
This number works once. Workspace369 makes it a workflow.
Workspace369 — the connected version
- Quotes and invoices go out from the client record
- Payment links and plans collect online
- Follow-up reminders run on a schedule with automations
- Everything lands on the client record — status always visible
Rate calculator FAQ
How do I calculate my hourly rate as a freelancer?
Add your target income and annual expenses, divide by your billable hours per year, then add a margin for taxes, quiet periods, and unpaid admin time. This calculator does exactly that.
How many hours are actually billable?
Fewer than you think. Most solo operators bill 20–30 hours a week after sales, admin, and communication — and roughly 44–48 weeks a year after holidays and gaps. Be honest here or the rate lies to you.
Should I use the hourly or day rate?
Day rates simplify quoting for full days and read as one number to clients. The underlying math is the same — day rate is just the hourly figure times your standard day.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
