Leads wait until the shoot wraps
You are on set all day, so inquiries sit unanswered. By the time you reply, the client has booked whoever answered first.
Video production software for leads, projects, and billing.
Leads arrive from everywhere — email, calls, SMS, website forms — and production companies lose work when replies wait until the shoot wraps. Workspace369 attaches every lead to the client record, runs each production as a project, and keeps deposits and balances on schedule.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
2 minutes: email, mobile number (code for US/Canada only), card. $0 for 14 days.
Inboxemail on every plan; texts, calls and voicemail from Voyager
Productionsprojects, files, and a client portal
Paymentsinvoices, payment plans, and reporting
Key facts
Video production software at Workspace369 covers 10 areas, including client records, shared inbox, sMS and voice.
The workflow runs in 4 steps, from "catch every lead in one inbox" to "bill deposits and balances on schedule".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
Video production software compared
It depends on the job. Workspace369 fits proposals, deposits, projects, a client portal, hours and invoices on one record, from $29 a month on Cadet, with seats from Voyager. Frame.io is built for versioned review and approval and lists no proposals or invoicing, and StudioBinder covers call sheets and shot lists. HoneyBook and Bonsai fit small crews that need proposals and payments.
| Tool | Listed price | Cost for 3 people | Best for | Key gate or limit | Trial |
|---|---|---|---|---|---|
| Workspace369 | $29 Cadet, $74 Voyager (2 seats), $149 Specialist (10 seats) | $84 monthly (Voyager plus 1 seat at $10) | Proposals, deposits, portal, time, invoices | Cadet: 1 seat, 5 active projects | 14 days, card required |
| HoneyBook | $29, $49 or $109 a month billed yearly | $109 (Premium, yearly) | Proposals, contracts, payments | Essentials covers up to 2 team members | 30 days, no card per FAQ |
| Bonsai | $25 Essentials per user ($19 yearly) | $75 monthly or $57 yearly | Per-user proposals and invoices | Deals pipeline starts at Premium | 7 days, card to continue |
| Dubsado | $335 or $525 a year | About $44 a month (Premier) | Workflows, forms, payment plans | Starter: 1 lead form, no public proposals | Premier 21 days, no card |
| Frame.io | Free; $15 or $25 per member | $45 monthly (Pro) | Review and approval | No proposals or invoicing listed | Length not stated, billing info needed |
| StudioBinder | Not verified | Not verified | Pre-production | Plan terms not verified | Not verified |
Prices and limits from each vendor's official pricing page, checked October 15, 2026, in USD. Prices change, so confirm before you buy. Read the full buyer's guide.
What breaks inside a video production business
Every production is replanned from scratch
Proposals, shot plans, and timelines get copy-pasted from the last project. Pre-production admin eats the margins before the camera rolls.
Final payments lag final delivery
The edit ships, then the invoice goes out late and gets paid later. Nobody can say what is outstanding without opening a spreadsheet.
See the workspace your clients feel.
01
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
02
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
03
Every channel in one inbox
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
How Workspace369 runs a video production business
01
Catch every lead in one inbox
Email, texts, calls and voicemail land beside the client record, so every inquiry gets a fast reply — even from set. Email works on every plan; texts, calls and voicemail start on Voyager, and AI call summaries on Specialist.
02
Win the job with fast proposals
Proposals and quotes go out from the client record, scheduling locks the shoot date, and follow-up automations keep warm leads moving.
03
Run the production as a project
Tasks, timelines, and files keep pre-production, shoot, and edit organized, and the client portal keeps the client aligned without status calls.
04
Bill deposits and balances on schedule
Invoices and payment plans bill deposits and final balances automatically, automated reminders chase anything outstanding, and reporting shows project margins.
Video production coverage
- It connects leads to booked shoots: shared inbox, proposals, scheduling, and automated follow-up in one record.
- Projects, files, and the client portal keep every production organized from pre-pro to delivery.
- Invoices, payment plans, and automated reminders make deposits and final payments predictable.
Client records
Shared inbox
SMS and voice
Requests and intake
Proposals and quotes
Projects and tasks
Scheduling
Client portal
Invoices and payment plans
Reporting
What reviewers say about Workspace369.
★★★★★
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
★★★★★
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
★★★★★
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
See Workspace369 on your own client work.
Start a free trial or talk to sales — either way, you will see the whole loop: inbox, projects, portal, and billing. Start free trial Talk to sales
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Questions about video production software
What is the best video production software for a small company?
It depends on the job. For proposals, deposits, projects, a client portal, time tracking and invoices in one place, Workspace369 fits, from $29 a month. For video review and approval use Frame.io, and for call sheets and shot lists use StudioBinder.
What is video production software?
Video production software runs the business side of production: leads, client records, proposals, projects, client portal, invoices, payments, and reporting. Workspace369 connects all of it in one workspace. Workspace369 covers 10 areas here, with plans from $29/mo for one seat.
Does Workspace369 replace editing or review tools?
No. Workspace369 is not an editor, review, or approval tool. It runs the business side — leads, proposals, projects, portal, invoices, and payments — alongside the tools you cut and review with.
Can clients follow the production in a portal?
Yes. Clients see files, status, and invoices in a branded portal, which cuts the status calls your team fields weekly.
Does Workspace369 handle deposits and payment plans?
Yes. Invoices with payment plans bill deposits and balances on schedule, with automated reminders for anything outstanding and reporting across productions.
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
