Leads wait until the shoot wraps
You are on set all day, so inquiries sit unanswered. By the time you reply, the client has booked whoever answered first.
Video production software
Video production software for leads, projects, and billing.
Leads arrive from everywhere — email, calls, SMS, website forms — and production companies lose work when replies wait until the shoot wraps. Workspace369 attaches every lead to the client record, runs each production as a project, and keeps deposits and balances on schedule.
Inboxemail, SMS, calls, and voicemail with AI summaries
Productionsprojects, files, and a client portal
Paymentsinvoices, payment plans, and reporting
Key facts
Video production software at Workspace369 covers 10 areas, including client records, shared inbox, sMS and voice.
The workflow runs in 4 steps, from "catch every lead in one inbox" to "bill deposits and balances on schedule".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 10 seats, 500 GB of storage, and 120,000 AI tokens per month at $299/mo.
Additional seats cost $15 each and 100 GB of additional storage costs $15; full pricing is public on the Workspace369 pricing page.
The problem
What breaks inside a video production business
Every production is replanned from scratch
Proposals, shot plans, and timelines get copy-pasted from the last project. Pre-production admin eats the margins before the camera rolls.
Final payments lag final delivery
The edit ships, then the invoice goes out late and gets paid later. Nobody can say what is outstanding without opening a spreadsheet.
The product
See the workspace your clients feel.
01
Every channel in one inbox
Email, SMS, calls, and voicemail land beside the client record — with AI summaries, so anyone on the team can reply with full context.
02
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
03
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Workflow
How Workspace369 runs a video production business
01
Catch every lead in one inbox
Email, SMS, calls, and voicemail land beside the client record with AI summaries, so every inquiry gets a fast reply — even from set.
02
Win the job with fast proposals
Proposals and quotes go out from the client record, scheduling locks the shoot date, and follow-up automations keep warm leads moving.
03
Run the production as a project
Tasks, timelines, and files keep pre-production, shoot, and edit organized, and the client portal keeps the client aligned without status calls.
04
Bill deposits and balances on schedule
Invoices and payment plans bill deposits and final balances automatically, automated reminders chase anything outstanding, and reporting shows project margins.
Product coverage
Video production coverage
- It connects leads to booked shoots: shared inbox, proposals, scheduling, and automated follow-up in one record.
- Projects, files, and the client portal keep every production organized from pre-pro to delivery.
- Invoices, payment plans, and automated reminders make deposits and final payments predictable.
Client records
Shared inbox
SMS and voice
Requests and intake
Proposals and quotes
Projects and tasks
Scheduling
Client portal
Invoices and payment plans
Reporting
Get started
See Workspace369 on your own client work.
Start a free trial or talk to sales — either way, you will see the whole loop: inbox, projects, portal, and billing.FAQ
Why Workspace369 fits video production searches
What is video production software?
Video production software runs the business side of production: leads, client records, proposals, projects, client portal, invoices, payments, and reporting. Workspace369 connects all of it in one workspace.
Does Workspace369 replace editing or review tools?
No. Workspace369 is not an editor, review, or approval tool. It runs the business side — leads, proposals, projects, portal, invoices, and payments — alongside the tools you cut and review with.
Can clients follow the production in a portal?
Yes. Clients see files, status, and invoices in a branded portal, which cuts the status calls your team fields weekly.
Does Workspace369 handle deposits and payment plans?
Yes. Invoices with payment plans bill deposits and balances on schedule, with automated reminders for anything outstanding and reporting across productions.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
