Track the hour, and it's ready to bill.
Start a timer on a project or task, or add the time afterwards. Each entry waits as Unbilled until you put it on an invoice.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Request a demo- 01
- Timers and manual entries, on the web, iPhone and iPad.
- 02
- A billable rate and a separate cost rate on every entry.
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- Weekly timesheets, with approval when the team wants it.
What is time tracking with invoicing?
Time tracking with invoicing records the hours you work and turns the billable ones into invoice lines. In Workspace369 you run a timer or add entries by hand against a project or task, each entry carries a billable rate and a cost rate, the week adds up on a timesheet, and Bill time puts unbilled hours on a new or draft invoice. Time tracking, timers, timesheets with approvals, billable time and time-to-invoice are on every plan.
Reviewed October 21, 2026 by the Workspace369 Product Team. Availability can vary by plan, region, and workspace configuration.
Read the project and scheduling documentationWatch · 1:02
Track your time and bill it in Workspace369
Track your time and bill it in Workspace369: start a timer or log time to a project at the client's rate, then add the unbilled time to their draft invoice.
Read the transcript and chapter guide →Recorded in a demonstration workspace. Check current plans and settings for availability.
From the timer to an invoice line.
Choose Bill time, pick the client's draft invoice or a new one, and each unbilled entry becomes an hourly line.
Billable time waits as Unbilled, at the project, member or workspace rate.
Add it to a draft or new invoice, as detailed lines or hours only.
Each entry becomes a line with its date, member and note.
Billed entries lock, so the same hour can't be charged twice.
A week of hours, checked before it is final.
Every entry lands on the weekly timesheet. Turn on approval and each member submits the week for a manager to check.
Keeping timesheets in Harvest today? See Workspace369 vs Harvest- 01
See the week by project
Hours per project and day, against the member's weekly capacity. Type into a cell, or add a row for a project that isn't there yet.
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Approve it or send it back
Members submit the week in one step. Anyone with the Approve Timesheets permission approves it, or rejects it with a reason the member sees.
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Approved weeks are locked
Approved entries can't be changed, so the hours you bill and pay against stay put.
Time tracking is on every plan.
Time tracking, timesheets and time-to-invoice: every plan. The project profitability report starts on Specialist.
Compare plans- Time trackingEvery plan
- Project profitabilitySpecialist and up
Read from the current plan comparison.
Time Tracking questions
Can I track time with a timer and by hand?
Yes. Start a timer from Time Tracking, a task or a past entry, or add a manual entry afterwards. Each person runs one timer at a time.
Can I pause a timer or start one from my phone?
Yes. Pause for a break and the paused time isn't billed. Starting a timer from a task stops the one already running, and on iPhone you can start one with Siri.
Do timesheets have to be approved before I can bill?
No. Approval is optional and off by default. When you turn on weekly timesheet approval, members submit their week and an owner, admin or manager approves or rejects it, and approved weeks are locked. Billing works with or without it.
Which rate does a time entry use?
The project's rate if it has one, otherwise the member's rate, otherwise the workspace default, and $50.00 an hour if none is set. You can override the rate on a single entry. The cost rate is set separately and is what the time costs you.
How does tracked time get onto an invoice?
Choose Bill time, pick the client's draft invoice or a new one, and choose detailed lines or hours only. The entries are marked Billed and locked. Remove the line from the invoice and the time goes back to Unbilled.
Which plan includes time tracking?
The plan comparison lists time tracking, timers, timesheets and approvals, billable time, time-to-invoice and time estimates per task on every plan, from Cadet up.
Recent updates
All release notes- Retainers that track every hour, and recurring invoices on autopayRun hour-bank, fixed monthly and prepaid retainers with a live hours meter, put repeat invoices on card autopay your clients agree to, and void unpaid invoices cleanly.
- September 2026: e-signature contracts, AutoPilot Today, client stages and branded portalsSend contracts for e-signature, run your day from AI AutoPilot Today, track clients through stages, brand client portals, and rebuilt workflows, tasks and Settings.
- Tasks, time tracking and files rebuilt for faster everyday workCreate tasks in seconds and drag them across the board, fill in a weekly timesheet with approvals, and upload files through a queue that handles duplicates.
Put this week's hours on an invoice.
Start free and bring this workflow into the rest of your workspace.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
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