The project forgets what was sold
A task board built from memory drifts from the signed scope, and extra requests slip in without anyone pricing them.
Freelance project management software
Freelance project management software tied to the client and the invoice.
Most project tools stop at the task list. Workspace369 links each freelance project to the client who signed the proposal and to the invoice that closes it out. Run stages, tasks and subtasks on a Kanban board on every plan; timers, timesheets and time-to-invoice come with every plan.
Kanbanboards, stages, tasks and subtasks on every plan
Every plantimers, timesheets and time-to-invoice
1 recordclient, project and invoice connected
Key facts
Freelance project management software at Workspace369 covers 10 areas, including projects and stages, kanban boards and task lists, subtasks.
The workflow runs in 4 steps, from "start from the accepted proposal" to "bill what you delivered".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats, and 120,000 AI tokens per month at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
The problem
Why project tools alone don't fit freelancing
Time lives in another app
Hours tracked in a separate timer have to be exported and retyped into an invoice, and some never make it.
Several clients, no single view
With five projects across five tools, it's hard to see what's due this week and which client is waiting on you.
The product
See the workspace your clients feel.
01
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
02
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
03
Every channel in one inbox
Email, SMS, calls, and voicemail land beside the client record — with AI summaries, so anyone on the team can reply with full context.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Workflow
How freelancers run projects in Workspace369
01
Start from the accepted proposal
Once the client signs, create the project on the same client record so the agreed scope sits beside the work.
02
Plan stages, tasks and subtasks
Lay the work out on a Kanban board or task list with stages and due dates, and keep deadlines on your calendar, which connects to Google Calendar.
03
Track billable time
On every plan, start a timer against a task, review timesheets and keep billable and non-billable hours apart.
04
Bill what you delivered
Turn tracked time or the accepted proposal into an invoice and share a payment link. Project profitability reporting starts at Specialist.
Product coverage
Project management coverage
- Run one live project from signed proposal to paid invoice and check nothing is retyped.
- If you bill hourly, track a day of work and turn it into an invoice; time tracking is included on every plan.
- Cadet includes projects and tasks; Voyager and up include unlimited projects.
Projects and stages
Kanban boards and task lists
Subtasks
Calendar and Google Calendar
Timers and timesheets (every plan)
Time-to-invoice (every plan)
File share links
Invoices and payment links
Project profitability (Specialist)
Client records
Plans for freelancers
Pick the plan your work needs today.
Client records, proposals, invoices, online payments, time tracking and intake forms are on every plan. Upgrade when your work needs calls, texts or more.Cadet
Regular price$29$14.50 / month
Founding price for your first 12 months
1 seat included
- Public proposal approval & signing
- Deposit on acceptance
- Proposal-to-invoice conversion
- Billable time tracking
- Public intake forms
Voyager
Regular price$74$37 / month
Founding price for your first 12 months
2 seats included
Everything in Cadet, plus
- SMS messaging
- Voice & voicemail
- Shared inbox
- Missed-call text back
- No-answer forwarding
Specialist
Regular price$149$74.50 / month
Founding price for your first 12 months
10 seats included
Everything in Voyager, plus
- Online booking
- Expense tracking
- Payment plans
- Inventory tracking
Founding member offer: 50% off your first 12 months, for the first 100 customers who join by Oct 31. 14-day trial with a card, USD monthly billing. Compare all plans.
Switch & Save
Free account setup & migration help
Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.
Export your data as a spreadsheet and AI Import maps the columns for you. Support can help with anything unusual.
Offer ends .
Start free trial
After signup, claim free setup in your workspace.
Loved on the App Store
Rated by the people running their client work on it.
★★★★★
Finally feels calmBounced between three or four all-in-one tools and always ended up in a mess of tabs. This is the first one that feels calm. Set up my client projects in ten minutes.
★★★★★
Painless team rolloutRolled it out to our eight-person team and adoption was painless — intuitive and polished. I'd love more integrations, but they keep shipping.
★★★★★
Hours back every weekWas juggling separate tools for notes, tasks, docs, and updates. Consolidating into one place has genuinely saved me hours each week. Support is responsive too.
Get started
See Workspace369 on your own client work.
Start your trial and send your first proposal or invoice from your own workspace. Compare plans any time; upgrade only when your work needs more.FAQ
How to test freelance project software
What is freelance project management software?
Freelance project management software helps one person plan and deliver several client projects: stages, tasks, deadlines and often time tracking. Workspace369 also connects each project to the client's proposal and invoice, so the scope you sold and the bill you send stay consistent.
Does Workspace369 have Kanban boards on every plan?
Yes. Projects, stages, Kanban boards, task lists and subtasks are on every plan. Cadet includes projects and tasks; Voyager and higher plans include unlimited projects.
Which plan includes time tracking?
Time tracking, timers, timesheets, billable time and time-to-invoice are included on every plan, from Cadet at $29/month.
Can I share project files with clients?
File share links are on every plan. Full file management with client and project attachments and versioning is included on every plan.
Can I bring in a subcontractor?
Yes. Voyager includes two seats and Specialist includes ten, with roles and client-scoped access so a collaborator only sees the clients you assign.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
