The project forgets what was sold
A task board built from memory drifts from the signed scope, and extra requests slip in without anyone pricing them.
Freelance project management software tied to the client and the invoice.
Most project tools stop at the task list. Workspace369 links each freelance project to the client who signed the proposal and to the invoice that closes it out. Run stages, tasks and subtasks on a Kanban board on every plan; timers, timesheets and time-to-invoice come with every plan.
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14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
See plansKanbanboards, stages, tasks and subtasks on every plan
Every plantimers, timesheets and time-to-invoice
1 recordclient, project and invoice connected
Key facts
Freelance project management software at Workspace369 covers 10 areas, including projects and stages, kanban boards and task lists, subtasks.
The workflow runs in 4 steps, from "start from the accepted proposal" to "bill what you delivered".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
Project management software for freelancers compared
The best project management software for a freelancer depends on whether billing is part of the problem. Workspace369 fits freelancers who want tasks, hours and invoices on one client record, from $29 a month on Cadet (1 seat, unlimited projects). Plutio ($19 a month) and Moxie ($12 a month) also cover time and invoicing. For a plain board or flexible workspace, Trello (free for up to 10 boards), Asana, ClickUp and Notion have free plans.
| Tool | Entry price (monthly) | Billed yearly | Time and invoicing on entry plan | Main entry-plan limit | Trial |
|---|---|---|---|---|---|
| Workspace369 | $29 (Cadet) | $23.25 a month | Both | 1 seat, unlimited projects | 14 days, card required |
| Plutio | $19 (Core) | About $16 a month | Both | 9 active clients, solo | 7 days, no card |
| Moxie | $12 (Starter) | $10 a month | Both; no portal | Portal from Pro | 14 days, no card |
| Asana | $13.49 per user (Starter) | $10.99 per user | Neither natively on Starter | Free: 2 users | Not stated |
| ClickUp | Free Forever | See pricing page | Time tracking trial-only on Free | Free: 60MB storage | Not stated for paid |
| Trello | $6 per user (Standard) | $5 per user | Neither listed | Free: 10 boards | Not stated |
| Notion | $12 per member (Plus) | $10 per member | Neither listed | Free: 5 MB files | Not stated |
Prices and limits from each vendor's official pricing page, checked October 22, 2026, in USD. Prices change, so confirm before you buy. Read the full buyer's guide.
Why project tools alone don't fit freelancing
Time lives in another app
Hours tracked in a separate timer have to be exported and retyped into an invoice, and some never make it.
Several clients, no single view
With five projects across five tools, it's hard to see what's due this week and which client is waiting on you.
See the workspace your clients feel.
01
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
02
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
03
Every channel in one inbox
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
How freelancers run projects in Workspace369
01
Start from the accepted proposal
Once the client signs, create the project on the same client record so the agreed scope sits beside the work.
02
Plan stages, tasks and subtasks
Lay the work out on a Kanban board or task list with stages and due dates, and keep deadlines on your calendar, which connects to Google Calendar.
03
Track billable time
On every plan, start a timer against a task, review timesheets and keep billable and non-billable hours apart.
04
Bill what you delivered
Turn tracked time or the accepted proposal into an invoice and share a payment link. Project profitability reporting starts at Specialist.
Project management coverage
- Run one live project from signed proposal to paid invoice and check nothing is retyped.
- If you bill hourly, track a day of work and turn it into an invoice; time tracking is included on every plan.
- Projects and tasks are unlimited on every plan; Voyager adds task dependencies and a project financials dashboard.
Projects and stages
Kanban boards and task lists
Subtasks
Calendar and Google Calendar
Timers and timesheets (every plan)
Time-to-invoice (every plan)
File share links
Invoices and payment links
Project profitability (Specialist)
Client records
Pick the plan your work needs today.
Client records, proposals, invoices, online payments, time tracking and intake forms are on every plan. Upgrade when your work needs calls, texts or more.Cadet
$29 / month
1 seat included
- Public proposal approval & signing
- Deposit on acceptance
- Proposal-to-invoice conversion
- Billable time tracking
- Public intake forms
14-day free trial. Card required. After the trial: $29/month for Cadet. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Voyager
$74 / month
2 seats included
Everything in Cadet, plus
- SMS messaging
- Voice & voicemail
- Shared inbox
- Missed-call text back
- No-answer forwarding
14-day free trial. Card required. After the trial: $74/month for Voyager. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Specialist
$149 / month
10 seats included
Everything in Voyager, plus
- Online booking
- Expense tracking
- Payment plans
- Inventory tracking
14-day free trial. Card required. After the trial: $149/month for Specialist. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
USD monthly billing. Compare all plans.
Free account setup & migration help
Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.
Export your data as a spreadsheet and AI Import maps the columns for you. Support can help with anything unusual.
Offer ends .
Start free trial
14 days free · card required · then $29/mo · cancel anytime
After signup, claim free setup in your workspace.
What reviewers say about Workspace369.
★★★★★
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
★★★★★
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
★★★★★
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
See Workspace369 on your own client work.
Start your trial and send your first proposal or invoice from your own workspace. Compare plans any time; upgrade only when your work needs more. Start free trial
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Compare plansHow to test freelance project software
What is the best project management software for freelancers?
It depends on whether billing is part of the problem. Workspace369, Plutio and Moxie tie tasks, time and invoices to a client, while Trello, Asana, ClickUp and Notion suit a plain board or custom workspace and have free plans.
What is freelance project management software?
Freelance project management software helps one person plan and deliver several client projects: stages, tasks, deadlines and often time tracking. Workspace369 also connects each project to the client's proposal and invoice, so the scope you sold and the bill you send stay consistent.
Does Workspace369 have Kanban boards on every plan?
Yes. Projects, stages, Kanban boards, task lists and subtasks are on every plan. Projects are unlimited on every plan, and Voyager adds task dependencies.
Which plan includes time tracking?
Time tracking, timers, timesheets, billable time and time-to-invoice are included on every plan, from Cadet at $29/month.
Can I share project files with clients?
File share links are on every plan. Full file management with client and project attachments and versioning is included on every plan.
Can I bring in a subcontractor?
Yes. Voyager includes two seats and Specialist includes ten, with roles and client-scoped access so a collaborator only sees the clients you assign.
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
