Time entries lack context
A duration alone does not explain the client, task, scope change, or deliverable that made it billable.
Time tracking and invoicing software that closes the gap between hours and revenue.
Track time where the client work happens, preserve the project and task context, and move from approved effort to invoice and payment without rebuilding a timesheet by hand.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
2 minutes: email, mobile number (code for US/Canada only), card. $0 for 14 days.
Timeconnected to clients and projects
Costsvisible beside billable work
Revenuetraced back to delivery
Key facts
Time tracking and invoicing at Workspace369 covers 10 areas, including timers, timesheets, projects.
The workflow runs in 6 steps, from "track in the work" to "measure the outcome".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
Time tracking and invoicing software compared
For the lowest cost, Harvest has a free plan with invoicing for 1 seat and 2 projects, and Clockify lists invoicing from Standard ($5.49 per seat billed yearly). FreshBooks is invoicing-first with time tracking on every plan ($23 Lite, 5 billable clients), and Toggl Track doesn't list invoicing on any plan. Workspace369 ($29 a month, Cadet) includes timers, timesheets, time-to-invoice, recurring invoices, payment reminders and a client portal on every plan, with 1 seat and 5 active projects on Cadet.
| Tool | Entry price with tracking and invoicing | Billed yearly | Main entry-plan limit | Trial |
|---|---|---|---|---|
| Workspace369 | $29 (Cadet) | $23.25 a month | 1 seat, 5 active projects | 14 days, card required |
| Harvest | Free, or $11 per seat (Teams) | $9 per seat | Free: 1 seat, 2 projects | 30 days, no card |
| FreshBooks | $23 list (Lite); an 80% off offer for the first 4 months was showing on October 24, 2026 | Not listed | 5 billable clients | 30 days, no card |
| Clockify | $6.99 per seat (Standard) | $5.49 per seat | Invoicing not on Free or Basic | 7 days (Pro), no card |
| Bonsai | $25 per user (Essentials) | $19 per user | Basic has no invoicing | 7 days, card to continue |
| Toggl Track | Invoicing not listed in any plan | Starter $9 per user | No invoicing on pricing page | 30 days, card not stated |
| Hubstaff | $7 per seat (Starter, with Clients & Invoices) | $4.99 per seat | 2-seat minimum | 14 days, no card |
Prices and limits from each vendor's official pricing page, checked October 24, 2026, in USD. Prices change, so confirm before you buy. Read the full time tracking and invoicing comparison.
Where time-to-invoice workflows lose money
Invoices are assembled after the fact
Teams export hours, reconcile spreadsheets, and rewrite descriptions before they can bill.
Utilization hides profitability
Tracked hours look productive while project costs, write-offs, delays, and payment status remain elsewhere.
Unbilled hours disappear at period end
Work logged in a separate tracker, or never logged at all, quietly drops off the invoice when the billing period closes.
Rates and rounding reach the client unexplained
Without per-role rates and a stated rounding policy on the invoice, clients question totals that should have been self-explanatory.
See the workspace your clients feel.
01
Every channel in one inbox
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
02
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
03
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Turn tracked effort into a visible business result
01
Track in the work
Record time against the client, project, task, or delivery context instead of an isolated timer list.
02
Review with costs
Compare time, expenses, scope, progress, and notes before billing or changing the plan.
03
Apply the agreed rates
Bill hours at the rate for the role or person who did the work, with a stated rounding policy the client has already accepted.
04
Invoice with evidence
Create clear proposals and invoices informed by the actual work, then collect and track payment.
05
Follow up until paid
Watch payment status, send reminders, and keep the follow-up conversation attached to the same client record.
06
Measure the outcome
Review revenue, costs, receivables, project health, and profitability in the same operating view.
One path from timer to profitability
- Time should inherit client, project, and task context instead of becoming a separate database.
- Billing should account for fixed-fee, hourly, retainer, expense, and payment workflows.
- The reporting layer should show business outcomes, not only hours logged.
Timers
Timesheets
Projects
Tasks
Expenses
Proposals
Invoices
Payments
Client records
Profitability reports
What reviewers say about Workspace369.
★★★★★
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
★★★★★
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
★★★★★
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
See Workspace369 on your own client work.
Start a free trial or talk to sales — either way, you will see the whole loop: inbox, projects, portal, and billing. Start free trial Talk to sales
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
How to evaluate time and billing software
What is the best time tracking and invoicing software?
It depends on what follows the invoice. Workspace369 fits when you also want reminders, recurring billing, proposals and a client portal on the entry plan ($29 a month, Cadet). For the lowest cost to track and bill, compare Harvest's free plan (1 seat, 2 projects) and Clockify, which lists invoicing from Standard. FreshBooks suits invoicing-first billing priced by client count.
Can Workspace369 track time and create invoices?
Yes. Workspace369 connects time tracking with clients, projects, tasks, expenses, proposals, invoices, payments, and profitability reporting.
Who needs time tracking and invoicing software?
Consultants, agencies, freelancers, and service teams benefit when billable effort needs to become a clear invoice and a measurable project result.
How much does time tracking and invoicing software cost?
In Workspace369, timers, timesheets, billable time tracking and time-to-invoice are available on every plan, starting with Cadet at $29/month. Voyager at $74/month adds 2 seats, the shared inbox, and SMS for small teams.
Can I turn a timesheet into an invoice?
Yes. Time-to-invoice converts reviewed, billable time entries into invoice line items with the project context attached, so the hours do not need to be retyped into a separate billing document.
What should a time-based invoice show?
A clear time-based invoice shows the billing period, a summary of the activities performed, the hours and rate for each role or person, any expenses, the payment terms, and the rounding policy applied to the totals.
What is the difference between a timer and a timesheet?
A timer captures work as it happens. A timesheet is the reviewed record of that work over a period, where entries can be edited, completed, and marked billable before they are invoiced. Workspace369 supports both.
Is time tracking and invoicing software worth it for a solo freelancer?
Usually yes when the freelancer bills by the hour, because the gap between tracked effort and the invoice is where revenue leaks. A solo operator can start on a one-seat plan and keep the same workflow as the client list grows.
Does time tracking automatically equal profitability?
No. Profitability also depends on rates, costs, scope, write-offs, utilization, and payment. Workspace369 keeps those operational signals closer together.
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
