Time entries lack context
A duration alone does not explain the client, task, scope change, or deliverable that made it billable.
Time tracking and invoicing
Time tracking and invoicing software that closes the gap between hours and revenue.
Track time where the client work happens, preserve the project and task context, and move from approved effort to invoice and payment without rebuilding a timesheet by hand.
Timeconnected to clients and projects
Costsvisible beside billable work
Revenuetraced back to delivery
Key facts
Time tracking and invoicing at Workspace369 covers 10 areas, including timers, timesheets, projects.
The workflow runs in 6 steps, from "track in the work" to "measure the outcome".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats, 500 GB of storage, and 120,000 AI tokens per month at $299/mo.
Additional seats cost $10 each and 100 GB of additional storage costs $15; full pricing is public on the Workspace369 pricing page.
The problem
Where time-to-invoice workflows lose money
Invoices are assembled after the fact
Teams export hours, reconcile spreadsheets, and rewrite descriptions before they can bill.
Utilization hides profitability
Tracked hours look productive while project costs, write-offs, delays, and payment status remain elsewhere.
Unbilled hours disappear at period end
Work logged in a separate tracker, or never logged at all, quietly drops off the invoice when the billing period closes.
Rates and rounding reach the client unexplained
Without per-role rates and a stated rounding policy on the invoice, clients question totals that should have been self-explanatory.
The product
See the workspace your clients feel.
01
Every channel in one inbox
Email, SMS, calls, and voicemail land beside the client record — with AI summaries, so anyone on the team can reply with full context.
02
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
03
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Workflow
Turn tracked effort into a visible business result
01
Track in the work
Record time against the client, project, task, or delivery context instead of an isolated timer list.
02
Review with costs
Compare time, expenses, scope, progress, and notes before billing or changing the plan.
03
Apply the agreed rates
Bill hours at the rate for the role or person who did the work, with a stated rounding policy the client has already accepted.
04
Invoice with evidence
Create clear proposals and invoices informed by the actual work, then collect and track payment.
05
Follow up until paid
Watch payment status, send reminders, and keep the follow-up conversation attached to the same client record.
06
Measure the outcome
Review revenue, costs, receivables, project health, and profitability in the same operating view.
Product coverage
One path from timer to profitability
- Time should inherit client, project, and task context instead of becoming a separate database.
- Billing should account for fixed-fee, hourly, retainer, expense, and payment workflows.
- The reporting layer should show business outcomes, not only hours logged.
Timers
Timesheets
Projects
Tasks
Expenses
Proposals
Invoices
Payments
Client records
Profitability reports
Loved on the App Store
Rated by the people running their client work on it.
★★★★★
Finally feels calmBounced between three or four all-in-one tools and always ended up in a mess of tabs. This is the first one that feels calm. Set up my client projects in ten minutes.
★★★★★
Painless team rolloutRolled it out to our eight-person team and adoption was painless — intuitive and polished. I'd love more integrations, but they keep shipping.
★★★★★
Hours back every weekWas juggling separate tools for notes, tasks, docs, and updates. Consolidating into one place has genuinely saved me hours each week. Support is responsive too.
Get started
See Workspace369 on your own client work.
Start a free trial or talk to sales — either way, you will see the whole loop: inbox, projects, portal, and billing.FAQ
How to evaluate time and billing software
Can Workspace369 track time and create invoices?
Yes. Workspace369 connects time tracking with clients, projects, tasks, expenses, proposals, invoices, payments, and profitability reporting.
Who needs time tracking and invoicing software?
Consultants, agencies, freelancers, and service teams benefit when billable effort needs to become a clear invoice and a measurable project result.
How much does time tracking and invoicing software cost?
In Workspace369, timers, timesheets, and billable time tracking are available on all plans, and time-to-invoice turns tracked hours into invoice line items on every plan from Cadet at $29/month. Time tracking is a headline inclusion of the Voyager plan at $74/month, which adds 2 seats, the shared inbox, and SMS for small teams.
Can I turn a timesheet into an invoice?
Yes. Time-to-invoice converts reviewed, billable time entries into invoice line items with the project context attached, so the hours do not need to be retyped into a separate billing document.
What should a time-based invoice show?
A clear time-based invoice shows the billing period, a summary of the activities performed, the hours and rate for each role or person, any expenses, the payment terms, and the rounding policy applied to the totals.
What is the difference between a timer and a timesheet?
A timer captures work as it happens. A timesheet is the reviewed record of that work over a period, where entries can be edited, completed, and marked billable before they are invoiced. Workspace369 supports both.
Is time tracking and invoicing software worth it for a solo freelancer?
Usually yes when the freelancer bills by the hour, because the gap between tracked effort and the invoice is where revenue leaks. A solo operator can start on a one-seat plan and keep the same workflow as the client list grows.
Does time tracking automatically equal profitability?
No. Profitability also depends on rates, costs, scope, write-offs, utilization, and payment. Workspace369 keeps those operational signals closer together.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
