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Workspace369 vs Paymo

Which should you pick?

Choose Paymo if your main need is scheduling people across project work, with employee scheduling, leave management and file proofing. Choose Workspace369 if you also need to win the work and talk to the client in the same place: CRM, proposals with signing and deposits, a client portal and client texts and calls. Five people cost $79.50 a month on Paymo Plus or $119.50 on Pro, against $104 on Workspace369 Voyager, all billed monthly. Paymo prices checked October 23, 2026.

Paymo is project management for agencies and small teams: tasks, time tracking, timesheets, estimates, and invoices, with Gantt charts, scheduling, and workload on Pro. Plus is $10.90 per user per month billed annually. Workspace369 starts at $29/mo and covers projects, time, and invoices together with the CRM, proposals with signing, a client portal, and, from Voyager, a shared inbox with SMS and voice.

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14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.

Reviewed October 23, 2026 using public product pages, pricing pages, and Workspace369's current product scope.

Facts last verified October 23, 2026 from Paymo's public pages. Paymo is a trademark of its owner; Workspace369 isn't affiliated with or endorsed by it. Spot an error? Tell us at support@workspace369.com and we'll fix it.

Workspace369 client record with contact details, invoices and activity in one placeWorkspace369 client record with contact details, invoices and activity in one place

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At a glance

Workspace369 vs Paymo: the short version

Paymo Workspace369
Best forPaymo Agencies and teams planning, scheduling, and billing project work.Workspace369 Service businesses that sell with proposals and deliver projects for clients.
Pricing modelPaymo Paymo publishes Free (1 user), Solo at $5.90/mo billed annually or $9.90 monthly (1 user), Plus at $10.90 per user per month billed annually or $15.90 monthly, and Pro at $16.90 per user per month billed annually or $23.90 monthly. A current offer charges new monthly customers (accounts created after September 25, 2026) the annual rates of $5.90, $10.90, and $16.90 for their first 3 months. Prices checked on the official pricing page, October 23, 2026.Workspace369 Plans per workspace with seats included: $29/mo for 1 seat up to $699/mo for 50 seats, with texts and calls from Voyager and IVR and call queues from Specialist.
Client layerPaymo Guest access for clients and collaborators, from Solo.Workspace369 CRM, client portal, proposals, invoices, and reporting in one record, with payment plans from Specialist.

Switching

Why people switch from Paymo

No CRM or sales pipeline before the project

Paymo's feature list covers tasks, time tracking, scheduling, Gantt charts, estimates, and invoicing, with no CRM or lead tracking listed, checked October 22, 2026. Paymo features ↗

In Workspace369 Workspace369 includes client and company records, intake forms, and request tracking on every plan, every request records whether it came from a form, funnel or page, and forms can capture UTM parameters in hidden fields; lead-source tagging on clients starts on Voyager. A lead becomes a proposal and a project in one place.

Estimates, not proposals clients sign

Paymo issues estimates that convert into invoices and can build an estimate from a project; its feature list lists no proposal signing or deposits, checked October 22, 2026. Paymo features ↗

In Workspace369 Workspace369 proposals include client approval, signing, and deposits on every plan, and convert into invoices.

Clients get guest access, not a portal and inbox

Paymo invites clients as guest users to follow project progress, from Solo; its pages list no client portal, texting, or calling, checked October 22, 2026. Paymo features ↗

In Workspace369 Workspace369 includes a client portal and email inbox on every plan, and a shared inbox with 2-way SMS, voice, and voicemail from Voyager ($74/mo, 2 seats).

Themes come from Paymo's own pricing and help pages and from public reviews, checked October 23, 2026. Paymo may have changed since; check the linked source.

The two products

Who is Paymo? Who is Workspace369?

Paymo

Paymo is a strong fit for agencies and teams that need project planning, time tracking, resource scheduling, and invoicing at a per-user price.

Category: Project management and time tracking · paymoapp.com ↗

Workspace369

Workspace369 is a strong fit for service businesses that want sales, proposals, delivery, billing, and client communication on one client record.

Client work operating system · see all features →

Feature comparison

Core operations, side by side

AreaPaymo Workspace369
Primary fitPaymo Agencies and teams planning, scheduling, and billing project work.Workspace369 Service businesses that sell with proposals and deliver projects for clients.
Projects and timePaymo Tasks, Kanban, timesheets, time tracking apps, and file proofing; Gantt charts, dependencies, employee scheduling and workload, timesheet approvals, and leave management on Pro.Workspace369 Projects with tasks, subtasks, stages, and Kanban (Cadet up to 5 active, unlimited from Voyager); weekly timesheets with approvals and time-to-invoice on every plan; Gantt timeline and task dependencies from Voyager; team workload view on Commander. No leave management listed.

Client work and pricing

Sales and CRMPaymo Client records and client profitability; no CRM or lead tracking listed.Workspace369 Client and company records with notes, custom fields, intake forms, and request tracking; every request records whether it came from a form, funnel or page on every plan, and lead-source tagging on clients starts on Voyager.
Proposals and invoicingPaymo Flat-rate and retainer projects from Solo; estimates that convert to invoices and recurring invoices from Plus; online payments.Workspace369 Proposals with signing and deposits, invoices, recurring invoices, and retainers on every plan; payment plans from Specialist.
Client accessPaymo Guest access for clients and collaborators, from Solo.Workspace369 Client portal on every plan.
CommunicationPaymo Email templates for estimates, invoices, and reminders; task comments.Workspace369 Email inbox on every plan; shared inbox with 2-way SMS, voice, and voicemail from Voyager ($74/mo).
Pricing modelPaymo Per user: Plus $10.90 and Pro $16.90 billed annually ($15.90 and $23.90 monthly), checked October 23, 2026.Workspace369 Flat plans by seats, $29 to $699 a month, from 1 seat to 50, with 20% off yearly billing.
Best reason to choose eachPaymo You need employee scheduling, leave management, and file proofing at a per-user price.Workspace369 You want the CRM, proposals, client portal, and client communication with projects, time, and invoices.

Comparison based on public product positioning and Workspace369's current feature set, reviewed October 23, 2026. Exact fit depends on your workflow, team size, and implementation needs.

Pricing and value

Compare the subscription, then compare the stack

Paymo source ↗
Free$0 — 1 user, 1 client, 2 projects, unlimited time tracking and invoices.
Solo$5.90/mo yearly or $9.90 monthly — 1 user, 3 clients, 5 projects; flat-rate and retainer projects, guest access.
Plus$10.90/user/mo yearly or $15.90 monthly — Multiple users; recurring invoices, estimates and expenses, timesheet reports, project profitability, proofing, integrations and API.
Pro$16.90/user/mo yearly or $23.90 monthly — Adds Gantt charts, task dependencies, employee scheduling and workload, timesheet approvals, and leave management.
Workspace369 all plans →
Cadet$29/mo — 1 seat, invoices, proposals, clients, projects, tasks, notes, calendar, and starter inbox tools.
Voyager$74/mo — 2 seats, a business number for calls and texts, shared inbox, missed-call text back, and unlimited projects.
Specialist$149/mo — 10 seats, IVR, call queues and call recording, AI call summaries, expenses, payment plans, and basic accounting.
Commander$299/mo — 20 seats, full accounting, unlimited and AI-drafted workflows, advanced AI, and dedicated support.

A ten-person agency on Paymo Plus pays $109/mo billed annually or $159/mo billed monthly for projects, time, and invoicing ($169 or $239 on Pro). Workspace369 Specialist is $149/mo for 10 seats and includes the CRM and lead tracking, proposals with signing, a client portal, and a shared inbox with SMS and voice, plus Gantt timelines and task dependencies (from Voyager) and timesheet approvals (every plan). Paymo Pro adds employee scheduling and leave management, which Workspace369 does not list.

What the stack costs separately

WorkflowSeparate stack Workspace369
CRM and client recordsSeparate stack CRM, spreadsheets, lead formsWorkspace369 Built in
Projects, tasks, and calendarSeparate stack Project management app, scheduler, task boardWorkspace369 Built in
Inbox, SMS, voice, voicemailSeparate stack Email helpdesk, phone system, SMS toolWorkspace369 Built in by plan
Proposals, invoices, and paymentsSeparate stack Proposal tool, invoicing app, payment processorWorkspace369 Built in
Files, notes, and client contextSeparate stack Docs, cloud drive, client portalWorkspace369 Built in
AI, automations, and reportingSeparate stack AI assistant, automation tool, dashboard/reporting layerWorkspace369 Built in by plan
Expenses, accounting, and inventorySeparate stack Accounting app, expense tracker, inventory systemWorkspace369 Built in by plan

Reviewed October 23, 2026. Pricing and packaging can change — verify current details with each vendor before deciding. The goal is a buyer-useful comparison, not a pretend scorecard.

  • Paymo pricing ↗Checked October 23, 2026, under both billing toggles: Free $0; Solo $5.90 yearly or $9.90 monthly; Plus $10.90 or $15.90 per user; Pro $16.90 or $23.90 per user; new monthly customers get the lower rate for 3 months.
  • Paymo features ↗Checked October 22, 2026: tasks, time tracking, Gantt, resource scheduling, estimates, invoices, online payments, and guest access.
  • Paymo features ↗Read October 23, 2026.

Decision

Workspace369 vs Paymo: which should you choose?

Choose Paymo if…

  • You schedule employees onto project work and track their leave in the same tool.
  • Creative teams proof and version files with clients inside the project tool.
  • Sales and client messaging already run in tools you plan to keep.

Choose Workspace369 if…

  • Leads and proposals live in other tools today, and you want them on the same record as the project.
  • Clients should sign proposals and pay deposits before the work starts.
  • Clients need a portal, and their texts and calls belong next to the project and invoice.
  • You want automated workflows across leads, proposals, projects, and invoices.

Switching

Switching to Workspace369 takes four steps

  1. 01

    Start your free trial

    Your workspace is ready in minutes — pick a plan later, no migration call required.

  2. 02

    Import your clients

    Bring clients, contacts, and open invoices in with CSV import instead of retyping anything.

  3. 03

    Connect your tools

    Hook up Google Calendar, your inbox, and Stripe so schedules, conversations, and payments land in one place.

  4. 04

    Invite the team and go live

    Run your next client project end-to-end — request to proposal to invoice — and cancel the old stack when it sticks.

Product tour

See the client-work loop inside Workspace369

Workspace369 project board with Kanban columns attached to client work
Project boards with Kanban and Gantt views — attached to the client record, not a separate tool.
Workspace369 invoice list showing invoice status beside client names
Invoices, payment plans, and payment status beside every client — no separate billing app.
Workspace369 shared inbox with client conversations and AI summariesWorkspace369 shared inbox with client conversations and AI summaries
Shared inbox, texts and calls from Voyager, AI call summaries from Specialist — the conversation lives beside the work.

FAQ

Frequently asked questions

Paymo vs Workspace369: which is better for a small team?
Choose Paymo if your main need is scheduling people across project work, with employee scheduling, leave management and file proofing. Choose Workspace369 if you also need to win the work and talk to the client in the same place: CRM, proposals with signing and deposits, a client portal and client texts and calls. Five people cost $79.50 a month on Paymo Plus or $119.50 on Pro, against $104 on Workspace369 Voyager, all billed monthly. Paymo prices checked October 23, 2026.
Is Workspace369 a Paymo alternative?
Yes, for service businesses that need sales and client communication with their projects. Paymo focuses on planning, time, and invoicing; Workspace369 adds the CRM, proposals with signing, a client portal, and a shared inbox with SMS and voice on the same client record.
How much does Paymo cost compared with Workspace369?
Checked October 23, 2026: Paymo Plus is $10.90 per user per month billed annually or $15.90 monthly, and Pro is $16.90 or $23.90. Ten users on Plus cost $109/mo billed annually. Workspace369 publishes plans that include seats: Cadet $29/mo for 1 seat, Voyager $74/mo for 2, Specialist $149/mo for 10, Commander $299/mo for 20, with 20% off yearly billing.
Does Workspace369 have Gantt charts and timesheet approvals like Paymo?
Yes. Workspace369 includes a Gantt timeline with task dependencies and critical path from Voyager, weekly timesheets with approvals on every plan, and a team workload view on Commander. Paymo puts Gantt charts and timesheet approvals on Pro. Workspace369 does not list leave management or file proofing, which Paymo includes.
Does Paymo have a client portal?
Paymo invites clients as guest users to follow project progress, from the Solo plan, and lets you share reports with them (checked October 22, 2026). Workspace369 includes a client portal on every plan.
Who should stay on Paymo?
Agencies and teams whose main need is scheduling people, tracking leave, and proofing files, at a per-user price, and that run sales and client messaging in other tools.
What should a business compare before switching from Paymo?
List your clients, active projects, tasks, time entries, estimates, and invoices, plus where you track leads and client messages today. Check whether you rely on employee scheduling, leave tracking, or file proofing, then confirm the Workspace369 plan and seats you need before cancelling.

Run the comparison with your own client work.

Paymo plans the work. Workspace369 also wins it and talks to the client.

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14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.

Related pages

See where Workspace369 fits into your client-work flow.

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