Which should you pick?
Choose Zoho Projects if price per user decides it, you already run Zoho CRM and Zoho Books, and you mostly need projects and timesheets: ten users cost $50 a month on Premium or $100 on Enterprise, billed monthly. Choose Workspace369 if you want proposals, projects, time, invoices and the client portal on the same record without connecting separate apps: Specialist is $149 a month for 10 seats. Zoho Projects prices checked October 23, 2026.
Zoho Projects is a low-cost project management tool with time logs, timesheets, and project budgets from its $5 Premium plan, billed monthly, and a Free plan for up to 5 users. Its pricing page doesn't list proposals or a client portal, and lists invoicing only as integrations with other Zoho apps. Workspace369 starts at $29/mo with proposals, projects, time tracking, invoices, and a client portal on one client record.
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Reviewed October 23, 2026 using public product pages, pricing pages, and Workspace369's current product scope.
Facts last verified October 23, 2026 from Zoho Projects's public pages. Zoho Projects is a trademark of its owner; Workspace369 isn't affiliated with or endorsed by it. Spot an error? Tell us at support@workspace369.com and we'll fix it.
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At a glance
| Zoho Projects | Workspace369 | |
|---|---|---|
| Best for | Zoho Projects Teams managing projects and timesheets at a low price per user. | Workspace369 Service businesses and small teams delivering proposal-based client work. |
| Pricing model | Zoho Projects Zoho Projects lists a Free plan for up to 5 users and 3 projects, then Premium at $5, Enterprise at $10, and Ultimate at $15 per user a month billed monthly ($4, $9, and $14 billed yearly). Prices checked on the official pricing page, October 23, 2026. | Workspace369 Plans per workspace with seats included: $29/mo for 1 seat up to $699/mo for 50 seats, with texts and calls from Voyager and IVR and call queues from Specialist. |
| Client layer | Zoho Projects No client portal listed on the pricing page. | Workspace369 CRM, client portal, proposals, invoices, and reporting in one record, with payment plans from Specialist. |
Switching
Zoho Projects' pricing page lists projects, timesheets, budgets, blueprints, and dashboards, but no proposals or client portal, checked October 22, 2026. Zoho Projects pricing ↗
In Workspace369 Workspace369 includes proposals and a client portal on every plan, starting with Cadet at $29/mo.
Zoho Projects' pricing page lists invoicing only as integrations with Zoho Books & Invoice and Zoho Billing, checked October 23, 2026. Zoho Projects pricing ↗
In Workspace369 Workspace369 turns billable hours into invoices on the same client record as the project, on every plan.
Zoho Projects tracks projects and time; clients, proposals, and invoices sit in other Zoho apps or other tools, per its pricing page, checked October 23, 2026. Zoho Projects pricing ↗
In Workspace369 In Workspace369 the client record holds the proposal, the project, the time, the invoices, and the portal the client sees.
Themes come from Zoho Projects's own pricing and help pages and from public reviews, checked October 23, 2026. Zoho Projects may have changed since; check the linked source.
The two products
Zoho Projects
Zoho Projects is a strong fit for teams that want low-cost project management with timesheets and budgets, especially inside the Zoho suite.
Workspace369
Workspace369 is a strong fit for service businesses and small teams that sell and deliver client work and want proposals, projects, time tracking, invoices, and a client portal on one client record.
Feature comparison
| Area | Zoho Projects | Workspace369 |
|---|---|---|
| Primary fit | Zoho Projects Teams managing projects and timesheets at a low price per user. | Workspace369 Service businesses and small teams delivering proposal-based client work. |
| Projects and planning | Zoho Projects Unlimited projects from Premium; critical path, baselines, and a portfolio dashboard on Enterprise. | Workspace369 Unlimited projects with tasks on every plan; Gantt views and task dependencies from Voyager; team workload view on Commander. |
| Time tracking | Zoho Projects Time logs, timesheets, and multi-level approvals from Premium. | Workspace369 Timers, timesheets with approvals, and time-to-invoice on every plan. |
|---|---|---|
| Proposals and invoices | Zoho Projects Not listed; invoicing through integrations with Zoho Books & Invoice and Zoho Billing. | Workspace369 Proposals, invoices, recurring invoices, and retainers on every plan; payment plans from Specialist. |
| Client access | Zoho Projects No client portal listed on the pricing page. | Workspace369 Client portal on every plan, where clients see files, invoices, and messages and sign proposals and contracts. |
| Pricing model | Zoho Projects Free for up to 5 users and 3 projects; Premium $5, Enterprise $10, Ultimate $15 per user a month billed monthly, checked October 23, 2026. | Workspace369 Flat plans by seats, $29 to $699 a month billed monthly, from 1 seat to 50, with about 20% off yearly billing. |
| Best reason to choose each | Zoho Projects You want the lowest price per user and already run on Zoho. | Workspace369 You run client work and want proposals, projects, time, and invoices in one workspace. |
Comparison based on public product positioning and Workspace369's current feature set, reviewed October 23, 2026. Exact fit depends on your workflow, team size, and implementation needs.
Pricing and value
| Zoho Projects source ↗ | |
|---|---|
| Free | $0 — Up to 5 users and 3 projects, subtasks, whiteboard, 5 GB storage. |
| Premium | $5/user/mo monthly, $4 yearly — Unlimited projects, time logs and timesheets with approvals, project budget and EVM, task blueprints. |
| Enterprise | $10/user/mo monthly, $9 yearly — Adds custom roles and fields, portfolio dashboard, critical path and baselines, SSO. |
| Ultimate | $15/user/mo monthly, $14 yearly — Adds more storage, resources, dashboards, and multi-project timesheets. |
| Workspace369 all plans → | |
|---|---|
| Cadet | $29/mo — 1 seat, invoices, proposals, clients, projects, tasks, notes, calendar, and starter inbox tools. |
| Voyager | $74/mo — 2 seats, a business number for calls and texts, shared inbox, missed-call text back, and task dependencies. |
| Specialist | $149/mo — 10 seats, IVR, call queues and call recording, AI call summaries, expenses, payment plans, and basic accounting. |
| Commander | $299/mo — 20 seats, full accounting, unlimited and AI-drafted workflows, advanced AI, and dedicated support. |
Ten users on Zoho Projects Premium cost $50/mo billed monthly, and $100/mo on Enterprise. Workspace369 Specialist is $149/mo for 10 seats, with proposals, invoices, and a client portal on the same record as the work.
| Workflow | Separate stack | Workspace369 |
|---|---|---|
| CRM and client records | Separate stack CRM, spreadsheets, lead forms | Workspace369 Built in |
| Projects, tasks, and calendar | Separate stack Project management app, scheduler, task board | Workspace369 Built in |
| Inbox, SMS, voice, voicemail | Separate stack Email helpdesk, phone system, SMS tool | Workspace369 Built in by plan |
| Proposals, invoices, and payments | Separate stack Proposal tool, invoicing app, payment processor | Workspace369 Built in |
| Files, notes, and client context | Separate stack Docs, cloud drive, client portal | Workspace369 Built in |
| AI, automations, and reporting | Separate stack AI assistant, automation tool, dashboard/reporting layer | Workspace369 Built in by plan |
| Expenses, accounting, and inventory | Separate stack Accounting app, expense tracker, inventory system | Workspace369 Built in by plan |
Reviewed October 23, 2026. Pricing and packaging can change — verify current details with each vendor before deciding. The goal is a buyer-useful comparison, not a pretend scorecard.
Decision
Switching
Your workspace is ready in minutes — pick a plan later, no migration call required.
Bring clients, contacts, and open invoices in with CSV import instead of retyping anything.
Hook up Google Calendar, your inbox, and Stripe so schedules, conversations, and payments land in one place.
Run your next client project end-to-end — request to proposal to invoice — and cancel the old stack when it sticks.
Product tour
FAQ
Zoho Projects runs the project. Workspace369 runs the client work around it.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
