Email one-time code
The signer confirms their email address with a one-time code before they can sign.
Contracts
Send contracts for e-signature and keep a signing record
Send a contract, let your client sign online or in person, and keep a record of every signing event. Once it is signed, create the draft invoice from the same document.
- 01
- Signers verify by email with a one-time code before they sign.
- 02
- Every signing event goes into an audit trail chained with SHA-256 hashes.
- 03
- Download a certificate of completion PDF for each signed contract.
1TriggerClient activityAutomated
2ConditionMatch the right recordChecked
3ActionContinue the workflowNext
contract software for freelancers
What is contract software with e-signature?
Contract software lets you send an agreement to a client, collect their signature online, and keep a record of how it was signed. In Workspace369, signers verify by email with a one-time code, each signing event is chained with SHA-256 hashes, and a certificate of completion PDF is available when the contract is signed. You write the contract yourself, from your own template.
Product reference
Reviewed October 12, 2026 by the Workspace369 Product Team. Availability can vary by plan, region, and workspace configuration.
Read the Workspace369 documentationWhat it covers
From sent to signed to billed.
Contracts in Workspace369 keep the signing steps, the evidence, and the next billing step in one place.
Tamper-evident audit trail
Each signing event is chained to the one before it with SHA-256 hashes, so a change to the record shows.
Certificate of completion
Get a certificate of completion PDF once everyone has signed.
Sign on a device
Hand your phone or tablet to a client and collect the signature in the room.
Bulk send
Send the same contract to many signers at once and follow each signature.
Reminders, expiry, and countersigning
Remind signers who have not signed, set an expiry date, and countersign when your own signature is needed.
Built into the operating flow
Send, sign, lock, and bill.
Contracts connect to clients, proposals, invoices, change orders, and the audit record behind each signature.
- 01
Write and send
Write your contract from your own template. Pick the client and send it for signature.
- 02
Collect signatures
Signers confirm their email with a code and sign online or in person. Reminders go out until it is done.
- 03
Lock the signed copy
A signed contract is locked. Later changes go through change orders, so the original stays as signed.
- 04
Create the invoice
Once the contract is signed, a draft invoice can be created automatically for you to review.
Inside Workspace369
See how a contract moves from sent to signed.
Follow the record through the views teams use to act, review progress, and keep the next step clear.Product view 01
Signers verify by email with a one-time code before they sign.
Send a contract, let your client sign online or in person, and keep a record of every signing event. Once it is signed, create the draft invoice from the same document.
1TriggerClient activityAutomated
2ConditionMatch the right recordChecked
3ActionContinue the workflowNext
Product view 02
Every signing event goes into an audit trail chained with SHA-256 hashes.
Contracts connect to clients, proposals, invoices, change orders, and the audit record behind each signature.
1Record updatedContext stays attached to the work.Now
2Team follow-upContext stays attached to the work.3m
3Client notifiedContext stays attached to the work.4m
Product view 03
Download a certificate of completion PDF for each signed contract.
Keep the signature and the invoice on the same record.
Examples
Contract flows teams repeat.
These examples show how a contract moves through connected client work. They are product workflows, not promised business outcomes.
Client Contract to Draft Invoice
- 1Send the contract to the client
- 2Signer confirms with an email code
- 3Client signs and you countersign
- 4Certificate of completion is ready
- 5Review the draft invoice created from it
Bulk Send with Reminders
- 1Choose the contract and the signers
- 2Send to everyone in one go
- 3Check who has not signed yet
- 4Reminders go to open signers
- 5Contract expires if it stays unsigned
Common operating scenarios
Use contracts for freelancers, consultants, and agencies.
These examples describe how the feature fits into connected client work. They are product workflows, not promised business outcomes.
Sign with one client
Send the contract, let the client verify their email and sign, then countersign. The signed copy is locked and the audit trail stays with it.
Sign in the room
Hand a phone or tablet to the client and collect the signature in person, with the same record kept as for an online signing.
Send to many signers
Use bulk send for a team, a cohort, or a set of vendors. Reminders and an expiry date keep the open ones moving.
Where it connects
One record can carry the work forward.
Contracts connect to clients, proposals, invoices, change orders, and the audit record behind each signature.
Common questions
Contracts questions
How does a signer prove who they are?
The signer confirms their email address with a one-time code before they sign. Each signing event is then added to the audit trail.
What is in the audit trail?
Each signing event is chained to the previous one with SHA-256 hashes, so a change to an earlier event shows. A certificate of completion PDF is available once the contract is signed.
Can I sign in person or send to many people?
Yes. You can collect a signature on a device in person, send one contract to many signers with bulk send, set reminders and an expiry, and countersign yourself.
What happens after the contract is signed?
A draft invoice can be created automatically from the signed contract. The signed document is locked, and later changes go through change orders.
Does Workspace369 write my contracts?
No. You write your contract from your own template. Workspace369 sends it, collects the signatures, and keeps the record.
Is an e-signature valid in my country?
E-signatures are widely used for client contracts, but the rules differ by place and by type of agreement. Talk to your lawyer about your jurisdiction.
Which plan includes contracts?
The plan comparison lists public proposal approval and signing on every plan, starting at Cadet ($29). It has no separate contracts row, so check the pricing page for the current plan details.
Does the signing page support other languages?
The contract signing page is in English.
Work from one connected system
Send your first contract from your workspace.
Start free and bring this workflow into the rest of your workspace.