Leads wait until the gym closes
You train clients all day, so inquiries sit unanswered for hours. By the time you reply, the lead has booked with the trainer who answered first.
Personal trainer software
Personal trainer software for clients, scheduling, and packages.
Leads arrive from everywhere — email, calls, SMS, website forms — and trainers lose clients when replies wait until after the last session of the day. Workspace369 attaches every lead to the client record, keeps scheduling and communication in one place, and bills packages on schedule.
Inboxemail, SMS, calls, and voicemail with AI summaries
Clientsrecords, scheduling, files, and a client portal
Paymentsinvoices, payment plans, reminders, and reporting
Key facts
Personal trainer software at Workspace369 covers 10 areas, including client records, shared inbox, sMS and voice.
The workflow runs in 4 steps, from "catch every lead in one inbox" to "bill packages on schedule".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 10 seats, 500 GB of storage, and 120,000 AI tokens per month at $299/mo.
Additional seats cost $15 each and 100 GB of additional storage costs $15; full pricing is public on the Workspace369 pricing page.
The problem
What breaks inside a training business
Scheduling is a text-message negotiation
Every session time is a back-and-forth thread. Reschedules get lost, reminders depend on memory, and no-shows cost real money.
Packages are tracked in your head
Who has sessions left, whose package renews this week, who still owes for last month — it lives in memory and notes apps until revenue leaks.
The product
See the workspace your clients feel.
01
Scheduling that fills itself
Appointments, shoots, sessions, and follow-ups tied to the client record — with automated reminders arriving on time.
02
Every channel in one inbox
Email, SMS, calls, and voicemail land beside the client record — with AI summaries, so anyone on the team can reply with full context.
03
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
04
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
Workflow
How Workspace369 runs a training business
01
Catch every lead in one inbox
Email, SMS, calls, and voicemail land beside the client record with AI summaries, so every inquiry gets a fast reply — even between sessions.
02
Book sessions without the back-and-forth
Scheduling ties sessions, assessments, and follow-ups to the client record, and automations handle reminders so no-shows stop being surprises.
03
Run every client from one record
Files, notes, and tasks stay attached to the client, and the client portal keeps clients engaged between sessions without extra admin.
04
Bill packages on schedule
Invoices and payment plans bill packages and renewals automatically, automated reminders chase anything outstanding, and reporting shows monthly revenue.
Product coverage
Personal trainer coverage
- It connects leads to booked sessions: shared inbox, scheduling, and automated follow-up in one record.
- Client records, files, and the client portal keep every client's work organized between sessions.
- Invoices, payment plans, and automated reminders make package revenue predictable.
Client records
Shared inbox
SMS and voice
Requests and intake
Scheduling
Projects and tasks
Client portal
Invoices and payment plans
Automations
Reporting
Loved on the App Store
Rated by the people running their client work on it.
★★★★★
Finally feels calmBounced between three or four all-in-one tools and always ended up in a mess of tabs. This is the first one that feels calm. Set up my client projects in ten minutes.
★★★★★
Painless team rolloutRolled it out to our eight-person team and adoption was painless — intuitive and polished. One star off only because I'd love more integrations, but they keep shipping.
★★★★★
Hours back every weekWas juggling separate tools for notes, tasks, docs, and updates. Consolidating into one place has genuinely saved me hours each week. Support is responsive too.
Get started
See Workspace369 on your own client work.
Start a free trial or talk to sales — either way, you will see the whole loop: inbox, projects, portal, and billing.FAQ
Why Workspace369 fits personal trainer searches
What is personal trainer software?
Personal trainer software runs the business side of a training practice: leads, client records, scheduling, communication, invoices, payments, and reporting. Workspace369 connects all of it in one workspace. Workspace369 covers 10 areas here, with plans from $29/mo for one seat.
Does Workspace369 build workout or nutrition programs?
No. Workspace369 is not a workout-programming or nutrition-planning tool. It runs the business side — leads, scheduling, client communication, invoices, and payments — alongside the programming tools you train with.
Can clients manage their sessions in a portal?
Yes. Clients see files, status, and invoices in a branded portal, which keeps them engaged between sessions without extra admin from you.
Does Workspace369 handle package billing?
Yes. Invoices with payment plans bill session packages and renewals on schedule, with automated reminders for anything outstanding and reporting across clients.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
