Leads wait until the gym closes
You train clients all day, so inquiries sit unanswered for hours. By the time you reply, the lead has booked with the trainer who answered first.
Personal trainer software for clients, scheduling, and packages.
Workspace369 runs the business side of a training business: leads, client records, scheduling, the client portal and invoices on every plan from $29 a month, with a shared inbox, texts and calls from Voyager ($74 a month, 2 seats) and online booking pages, with deposits or full payment at booking, and payment plans from Specialist ($149 a month, 10 seats).
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
2 minutes: email, mobile number (code for US/Canada only), card. $0 for 14 days.
Inboxemail on every plan, SMS and calls from Voyager
Clientsrecords, scheduling, files, and a client portal
Paymentsinvoices, payment plans, reminders, and reporting
Leads arrive from everywhere — email, calls, SMS, website forms — and trainers lose clients when replies wait until after the last session of the day. Workspace369 attaches every lead to the client record, keeps scheduling and communication in one place, and bills packages on schedule. The native app for iPhone and iPad, with iPad in every orientation, opens the same workspace.
Key facts
Personal trainer software at Workspace369 covers 10 areas, including client records, shared inbox, sMS and voice.
The workflow runs in 4 steps, from "catch every lead in one inbox" to "bill packages on schedule".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
What breaks inside a training business
Scheduling is a text-message negotiation
Every session time is a back-and-forth thread. Reschedules get lost, reminders depend on memory, and no-shows cost real money.
Packages are tracked in your head
Who has sessions left, whose package renews this week, who still owes for last month — it lives in memory and notes apps until revenue leaks.
See the workspace your clients feel.
01
Scheduling that fills itself
Appointments, shoots, sessions, and follow-ups tied to the client record — with automated reminders arriving on time.
02
Every channel in one inbox
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
03
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
04
Proposals to paid invoices
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
How Workspace369 runs a training business
01
Catch every lead in one inbox
Email, texts, calls and voicemail land beside the client record, so every inquiry gets a fast reply — even between sessions. Email works on every plan; texts, calls and voicemail start on Voyager, and AI call summaries on Specialist.
02
Book sessions without the back-and-forth
Scheduling ties sessions, assessments, and follow-ups to the client record, and automations handle reminders so no-shows stop being surprises.
03
Run every client from one record
Files, notes, and tasks stay attached to the client, and the client portal keeps clients engaged between sessions without extra admin.
04
Bill packages on schedule
Invoices (every plan) and payment plans (from Specialist) bill packages and renewals automatically, automated reminders chase anything outstanding, and reporting shows monthly revenue.
Personal trainer coverage
- It connects leads to booked sessions: shared inbox (from Voyager), scheduling, and automated follow-up in one record.
- Client records, files, and the client portal keep every client's work organized between sessions.
- Invoices, payment plans, and automated reminders make package revenue predictable.
Client records
Shared inbox
SMS and voice
Requests and intake
Scheduling
Projects and tasks
Client portal
Invoices and payment plans
Automations
Reporting
What reviewers say about Workspace369.
★★★★★
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
★★★★★
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
★★★★★
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
See Workspace369 on your own client work.
Start a free trial or talk to sales — either way, you will see the whole loop: inbox, projects, portal, and billing. Start free trial Talk to sales
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Questions about personal trainer software
What is personal trainer software?
Personal trainer software runs the business side of a training practice: leads, client records, scheduling, communication, invoices, payments, and reporting. Workspace369 connects all of it in one workspace. Workspace369 covers 10 areas here, with plans from $29/mo for one seat.
Does Workspace369 build workout or nutrition programs?
No. Workspace369 is not a workout-programming or nutrition-planning tool. It runs the business side — leads, scheduling, client communication, invoices, and payments — alongside the programming tools you train with.
Can clients manage their sessions in a portal?
Yes. Clients see files, status, and invoices in a branded portal, which keeps them engaged between sessions without extra admin from you.
Does Workspace369 handle package billing?
Yes. Invoices and payment plans (from Specialist) bill session packages and renewals on schedule, with automated reminders for anything outstanding and reporting across clients.
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
