Inquiries scatter across channels
A client may email, text or call while you are shooting. Keep the inquiry and follow-up owner visible so the next person can respond with context.
CRM for freelance photographers: bookings, contracts and invoices.
Workspace369 is a CRM for freelance photographers and photography business software for inquiries, proposals, shoot projects and invoices. Cadet starts at $29/month in USD for one seat and includes proposal signing, deposits on proposal acceptance and invoice payment links.
Start free trial
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
See plansInboxemail on every plan; texts, calls and voicemail from Voyager
Bookingproposals, quotes, scheduling, and follow-up automations
Paymentsinvoices, payment plans, reminders, and reporting
Booking from a client record is on every plan, and Specialist adds online booking for clients. Workspace369 is also a native app for iPhone and iPad, with iPad in every orientation. Keep image selection, proofing, downloads and print sales in your gallery platform.
Key facts
Photography business software at Workspace369 covers 10 areas, including client records, shared inbox, sMS and voice.
The workflow runs in 4 steps, from "catch every inquiry in one inbox" to "bill on schedule and follow up".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
CRM for photographers compared
Many freelance photographers are better served by a CRM built for photography. Studio Ninja ($16 a month) and Sprout Studio ($19 a month, with client galleries) usually fit better than a general tool, as can HoneyBook or Dubsado for contract-led studios. Workspace369 (Cadet, $29 a month) fits photographers who want messages, projects, proposals and invoices on one record without galleries.
| CRM | Entry price | Booking on entry plan | Main entry-plan limit | Standout | Trial |
|---|---|---|---|---|---|
| Studio Ninja | $16 a month (Starter) | Appointment booking; booking forms from Pro | 5 active jobs, 1 user | Photography-shaped jobs | 7 days, no card |
| Sprout Studio | $19 a month (Lite) | Scheduling listed | 10 active shoots, 50 GB | Galleries included | 30 days, no card |
| HoneyBook | $29 a month billed yearly (Starter) | Scheduler limited to 1 session on Starter | 2 live lead forms | Proposals and contracts | 30 days, no card |
| VSCO Workspace | $41.67 a month billed annually (VSCO One) | Scheduling listed | Standalone price not confirmed | Automation and reporting | No trial; 30-day cancellation window |
| Dubsado | $335 a year (Starter) | No (Premier) | 1 lead form | Forms and workflows | 21 days, no card |
| Workspace369 | $29 a month (Cadet) | No (Specialist, $149) | 1 seat, unlimited projects | Messages, projects, billing | 14 days, card required |
| 17hats | $60 a month | Add-on, $5 or $10 (reported Oct 14) | Lowest level: 20 documents a month (reported Oct 14) | Broad toolbox | 7 days, card not stated |
Prices and limits from each vendor's official pricing page, checked October 22, 2026, in USD. Prices change, so confirm before you buy. Sprout Studio's pricing page could not be read on October 22, so its row is from October 19, 2026, and the 17hats add-on and document figures are as reported on October 14, 2026. Read the full CRM for photographers comparison.
What breaks inside a photography business
Every booking is rebuilt by hand
Packages, proposals, and invoices get copy-pasted from the last client and adjusted in a rush. In busy season the admin outruns the shooting.
Follow-up stops after the shoot
Final payments, review requests, and referral follow-ups depend on memory. Once the images are delivered, the business side goes quiet.
See the workspace your clients feel.
01
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
02
Review the work, then invoice
Prepare the client invoice with line items, payment terms and the agreed amount. Review it before sending and track its payment status.
03
Every channel in one inbox
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
How Workspace369 runs a photography business
01
Catch every inquiry in one inbox
Email, texts, calls and voicemail land beside the client record, so you reply fast with full context — even between shoots. Email works on every plan; texts, calls and voicemail start on Voyager, and AI call summaries on Specialist.
02
Turn inquiries into bookings
Review the proposal and booking conditions, then confirm the shoot date and follow-up owner. Keep scheduling and the commercial agreement consistent when a client reschedules.
03
Run the shoot as a project
Tasks, timelines, and files keep prep, shot plans, and edits organized, and the client portal keeps the client informed without extra admin.
04
Bill on schedule and follow up
Review the agreed fee, prior payments and outstanding balance before sending the invoice. Track due dates, recorded payments and follow-up; no reminder guarantees collection.
Photography business coverage
- Keep inquiries, proposals and scheduling context attached to the client engagement.
- Use projects and tasks for shoot preparation, while image proofing and final delivery stay in your gallery platform.
- Track invoice due dates, recorded payments and remaining balances alongside the work.
Client records
Shared inbox
SMS and voice
Requests and intake
Proposals and quotes
Scheduling
Projects and tasks
Client portal
Invoices and payment plans
Reporting
Pick the plan your work needs today.
Client records, proposals, invoices, online payments, time tracking and intake forms are on every plan. Upgrade when your work needs calls, texts or more.Cadet
$29 / month
1 seat included
- Public proposal approval & signing
- Deposit on acceptance
- Proposal-to-invoice conversion
- Billable time tracking
- Public intake forms
14-day free trial. Card required. After the trial: $29/month for Cadet. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Voyager
$74 / month
2 seats included
Everything in Cadet, plus
- SMS messaging
- Voice & voicemail
- Shared inbox
- Missed-call text back
- No-answer forwarding
14-day free trial. Card required. After the trial: $74/month for Voyager. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Specialist
$149 / month
10 seats included
Everything in Voyager, plus
- Online booking
- Expense tracking
- Payment plans
- Inventory tracking
14-day free trial. Card required. After the trial: $149/month for Specialist. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
USD monthly billing. Compare all plans.
Free account setup & migration help
Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.
Export your data as a spreadsheet and AI Import maps the columns for you. Support can help with anything unusual.
Offer ends .
Start free trial
14 days free · card required · then $29/mo · cancel anytime
After signup, claim free setup in your workspace.
What reviewers say about Workspace369.
★★★★★
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
★★★★★
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
★★★★★
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
See Workspace369 on your own client work.
Start your trial and send your first proposal or invoice from your own workspace. Compare plans any time; upgrade only when your work needs more. Start free trial
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Compare plansQuestions about photography business software
Which CRM fits a freelance photographer?
Studio Ninja or Sprout Studio fit if you want a CRM built around photography jobs, and Workspace369 fits if you want messages, shoot projects, proposals and invoices on one record. Studio Ninja ($16 a month) is the cheapest CRM built around photography jobs, Sprout Studio (from $19 a month) includes client galleries, and HoneyBook (Starter, $29 a month billed yearly) suits proposals and contracts. Workspace369 (Cadet, $29 a month) fits photographers who want messages, shoot projects, proposals and invoices on one record; online booking starts on Specialist ($149), and gallery delivery stays with a gallery platform. Prices checked on official pricing pages on October 22, 2026 (Sprout Studio on October 19, 2026).
How much does Workspace369 cost for a solo photographer?
Cadet costs $29/month in USD for one seat and includes client records, proposals, signing, deposits on proposal acceptance, projects and invoices. Voyager costs $74/month for two seats and adds shared inbox features, calls and texts. Specialist costs $149/month for ten seats and adds online booking; email appointment reminders come with every plan.
Does Workspace369 replace a photography gallery platform?
No. Workspace369 manages the client relationship and business workflow. Keep visual proofing, image selection, gallery downloads and print sales in your specialist gallery platform. A shared file link is not a proofing gallery.
Can a photography client sign a proposal and pay online?
Yes. Every plan includes public proposal approval and signing, plus invoice and payment links. Clients can pay an invoice without an account. Deposit collection when accepting a proposal is on every plan from Cadet; review the booking conditions and payment schedule before sending.
Can photography clients book sessions online?
Online booking starts at Specialist at $149/month in USD; email appointment reminders come with every plan. Keep the agreed shoot date, timezone, proposal and client record consistent when booking or rescheduling.
Is Workspace369 or HoneyBook, Dubsado, Studio Ninja or Sprout Studio better for freelance photographers?
For many photographers a photography-shaped tool fits better: Studio Ninja (Starter $16 a month, 5 active jobs) and Sprout Studio (Lite $19 a month, 10 active shoots with galleries) were checked in USD on October 19, 2026, and HoneyBook and Dubsado suit contract-led studios. Choose Workspace369 if you want one record across messages, projects, proposals and invoices and keep galleries on a gallery platform.
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
