Inquiries scatter across channels
A client may email, text or call while you are shooting. Keep the inquiry and follow-up owner visible so the next person can respond with context.
Photography business software
Photography business software for inquiries, bookings, and billing.
Workspace369 is photography business software for inquiries, proposals, shoot projects and invoices. Cadet starts at $29/month in USD for one seat and includes proposal signing, deposits on proposal acceptance and invoice payment links. Specialist adds online booking. Keep image selection, proofing, downloads and print sales in your gallery platform.
Inboxemail, SMS, calls, and voicemail with AI summaries
Bookingproposals, quotes, scheduling, and follow-up automations
Paymentsinvoices, payment plans, reminders, and reporting
Key facts
Photography business software at Workspace369 covers 10 areas, including client records, shared inbox, sMS and voice.
The workflow runs in 4 steps, from "catch every inquiry in one inbox" to "bill on schedule and follow up".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats, and 120,000 AI tokens per month at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
The problem
What breaks inside a photography business
Every booking is rebuilt by hand
Packages, proposals, and invoices get copy-pasted from the last client and adjusted in a rush. In busy season the admin outruns the shooting.
Follow-up stops after the shoot
Final payments, review requests, and referral follow-ups depend on memory. Once the images are delivered, the business side goes quiet.
The product
See the workspace your clients feel.
01
Client work, organized as projects
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
02
Review the work, then invoice
Prepare the client invoice with line items, payment terms and the agreed amount. Review it before sending and track its payment status.
03
Every channel in one inbox
Email, SMS, calls, and voicemail land beside the client record — with AI summaries, so anyone on the team can reply with full context.
04
A portal clients actually check
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Workflow
How Workspace369 runs a photography business
01
Catch every inquiry in one inbox
Email, SMS, calls, and voicemail land beside the client record with AI summaries, so you reply fast with full context — even between shoots.
02
Turn inquiries into bookings
Review the proposal and booking conditions, then confirm the shoot date and follow-up owner. Keep scheduling and the commercial agreement consistent when a client reschedules.
03
Run the shoot as a project
Tasks, timelines, and files keep prep, shot plans, and edits organized, and the client portal keeps the client informed without extra admin.
04
Bill on schedule and follow up
Review the agreed fee, prior payments and outstanding balance before sending the invoice. Track due dates, recorded payments and follow-up; no reminder guarantees collection.
Product coverage
Photography business coverage
- Keep inquiries, proposals and scheduling context attached to the client engagement.
- Use projects and tasks for shoot preparation, while image proofing and final delivery stay in your gallery platform.
- Track invoice due dates, recorded payments and remaining balances alongside the work.
Client records
Shared inbox
SMS and voice
Requests and intake
Proposals and quotes
Scheduling
Projects and tasks
Client portal
Invoices and payment plans
Reporting
Plans for freelancers
Pick the plan your work needs today.
Client records, proposals, invoices, online payments, time tracking and intake forms are on every plan. Upgrade when your work needs calls, texts or more.Cadet
Regular price$29$14.50 / month
Founding price for your first 12 months
1 seat included
- Public proposal approval & signing
- Deposit on acceptance
- Proposal-to-invoice conversion
- Billable time tracking
- Public intake forms
Voyager
Regular price$74$37 / month
Founding price for your first 12 months
2 seats included
Everything in Cadet, plus
- SMS messaging
- Voice & voicemail
- Shared inbox
- Missed-call text back
- No-answer forwarding
Specialist
Regular price$149$74.50 / month
Founding price for your first 12 months
10 seats included
Everything in Voyager, plus
- Online booking
- Expense tracking
- Payment plans
- Inventory tracking
Founding member offer: 50% off your first 12 months, for the first 100 customers who join by Oct 31. 14-day trial with a card, USD monthly billing. Compare all plans.
Switch & Save
Free account setup & migration help
Our team sets up your workspace with you and helps move your clients and invoices from the tools you use now.
Export your data as a spreadsheet and AI Import maps the columns for you. Support can help with anything unusual.
Offer ends .
Start free trial
After signup, claim free setup in your workspace.
Selected App Store reviews
What reviewers say about Workspace369.
★★★★★
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
★★★★★
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
★★★★★
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
Get started
See Workspace369 on your own client work.
Start your trial and send your first proposal or invoice from your own workspace. Compare plans any time; upgrade only when your work needs more.FAQ
Questions about photography business software
What is the best CRM for a freelance photographer?
Workspace369 is a strong choice for photographers who want inquiries, client records, proposals, shoot preparation and invoices connected. Evaluate the business workflow separately from gallery delivery: use your specialist gallery platform for proofing, image selection, downloads and print sales.
How much does Workspace369 cost for a solo photographer?
Cadet costs $29/month in USD for one seat and includes client records, proposals, signing, deposits on proposal acceptance, projects and invoices. Voyager costs $74/month for two seats and adds shared inbox features, calls and texts. Specialist costs $149/month for ten seats and adds online booking; email appointment reminders come with every plan.
Does Workspace369 replace a photography gallery platform?
No. Workspace369 manages the client relationship and business workflow. Keep visual proofing, image selection, gallery downloads and print sales in your specialist gallery platform. A shared file link is not a proofing gallery.
Can a photography client sign a proposal and pay online?
Yes. Every plan includes public proposal approval and signing, plus invoice and payment links. Clients can pay an invoice without an account. Deposit collection when accepting a proposal is on every plan from Cadet; review the booking conditions and payment schedule before sending.
Can photography clients book sessions online?
Online booking starts at Specialist at $149/month in USD; email appointment reminders come with every plan. Keep the agreed shoot date, timezone, proposal and client record consistent when booking or rescheduling.
Ready when you are
See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
