The free calculator
- The rate for one income goal, calculated once
- You build the proposal and chase each payment yourself
- No record of whether the rate actually held up per client
Consulting rate calculator for independent consultants.
Enter your income goal and billable capacity — load overhead and margin, and get the hourly rate, day rate, and minimum project fee you need to charge. Free, instant, no signup.
No signup Instant results Hourly, day, and project rates
Your numbers
The connected version
- Proposals go out priced from the rate you just set
- Invoices collect online with payment links
- Payment reminders and profitability reporting run themselves
C
Consulting rate calculator$120,000.00 goal · 25h/week billable
SUMMARY| Rate breakdown | Value |
|---|---|
| Income goal + 15% overhead | $138,000.00 |
| Revenue target after 20% margin | $172,500.00 |
| Billable hours per year (25h × 46 weeks) | 1,150h |
| Day rate (8 hours) | $1,200.00 |
| Minimum project fee (10-hour block) | $1,500.00 |
Required hourly rate$150.00
Billable utilization is the lever most consultants underestimate.
01
Set income and capacity
Your annual income goal, billable hours per week, and weeks worked per year.
02
Load overhead and margin
Overhead covers the cost of running the practice; margin is the profit on top.
03
Read the rates
The hourly rate, day rate, and minimum project fee update live as you type.
The upgrade path
This number works once. Workspace369 makes it a workflow.
Workspace369 — the connected version
- Proposals priced from your rate send from the client record
- Approved proposals convert to invoices in one click
- Payment links collect online and reminders run on a schedule
- Profitability reporting shows what each client really pays