Keap
Keap is a strong fit for sales-driven small businesses that want deep lead-nurture and pipeline automation, a dedicated success manager, and US-based phone support — and are willing to pay for implementation.
Workspace369 vs Keap
Which should you pick?
Choose Keap if your bottleneck is sales and marketing automation, such as lead nurture campaigns and pipeline follow-up, and its price fits: from $299 a month billed monthly for 2 users and 1,500 contacts, plus required implementation. Choose Workspace369 if your bottleneck is delivering client work: projects, a shared inbox with texts and calls, proposals and invoices on one record, with 2 seats on Voyager for $74 a month. Keap prices checked October 23, 2026.
Keap has spent more than two decades automating the sales and marketing side of small business — lead capture, nurture campaigns, pipelines, and payments, backed by a required implementation package that gets it set up properly. Workspace369 automates a different side of the business: the client work after the sale, where projects, communication, billing, and accounting share one record.
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Reviewed October 23, 2026 using public product pages, pricing pages, and Workspace369's current product scope.
Facts last verified October 23, 2026 from Keap's public pages. Keap is a trademark of its owner; Workspace369 isn't affiliated with or endorsed by it. Spot an error? Tell us at support@workspace369.com and we'll fix it.
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At a glance
Workspace369 vs Keap: the short version
| Keap | Workspace369 | |
|---|---|---|
| Best for | Keap Sales and marketing automation for lead-driven small businesses. | Workspace369 Client-work operations for service teams: delivery, communication, billing, and accounting. |
| Pricing model | Keap Keap sells one platform that starts at $299/mo billed monthly for 2 users and 1,500 contacts, with users and contacts priced up from there and required implementation services. Last checked October 23, 2026. | Workspace369 Plans per workspace with seats included: $29/mo for 1 seat up to $699/mo for 50 seats, with texts and calls from Voyager and IVR and call queues from Specialist. |
| Automations | Keap Deep campaign automation for lead nurture and sales pipelines, built over 20+ years, plus an AI automation assistant. | Workspace369 No-code workflow automations for emails, tasks, reminders, and internal notifications, with SMS steps from Voyager. |
The two products
Who is Keap? Who is Workspace369?
Workspace369
Workspace369 is a strong fit for service teams whose bottleneck is the work after the sale: projects, shared inbox with SMS and voice, proposals, invoices, payment plans and accounting (from Specialist) on one client record.
Feature comparison
Core operations, side by side
| Area | Keap | Workspace369 |
|---|---|---|
| Primary fit | Keap Sales and marketing automation for lead-driven small businesses. | Workspace369 Client-work operations for service teams: delivery, communication, billing, and accounting. |
| Automation focus | Keap Deep campaign automation for lead nurture and sales pipelines, built over 20+ years, plus an AI automation assistant. | Workspace369 Workflow automations for operations — email and SMS automations, task creation, reminders, and internal notifications. Email automations start on Cadet ($29/mo, up to 3 active workflows), SMS steps on Voyager ($74/mo), and Commander ($299/mo) adds unlimited workflows. |
Client work and pricing
| Delivery after the sale | Keap The campaign ends at the sale; client work and projects live elsewhere. | Workspace369 Projects, tasks, files, time tracking, and a client portal carry the engagement from signed proposal to final invoice. |
|---|---|---|
| Communication | Keap Dedicated business line (US/CA) and US-only text marketing: 500 messages and 100 voice minutes included, then metered tiers from $24/mo. | Workspace369 Shared inbox with email, 2-way SMS, voice and voicemail from Voyager ($74/mo), IVR, call queues, and AI call summaries on the record from Specialist ($149/mo). |
| Billing and accounting | Keap Quotes, invoices, and payments with processor sync; the books stay in accounting software. | Workspace369 Proposals, invoices, payment plans, expenses, basic accounting from Specialist, full accounting from Commander — no sync to break. |
| Pricing model | Keap From $299/mo billed monthly for 2 users and 1,500 contacts, plus required implementation services (last checked Oct 23, 2026). | Workspace369 Flat plans by seats: Cadet $29/mo, Voyager $74/mo for 2, Specialist $149/mo for 10, Commander $299/mo for 20 — 20% off annual, no implementation package required. |
| Best reason to choose each | Keap Lead nurture and sales-pipeline automation is the growth lever, and hands-on implementation is worth paying for. | Workspace369 The client engagement — delivery, communication, money — should run in one workspace at a published price. |
Comparison based on public product positioning and Workspace369's current feature set, reviewed October 23, 2026. Exact fit depends on your workflow, team size, and implementation needs.
Pricing and value
Compare the subscription, then compare the stack
| Keap source ↗ | |
|---|---|
| Keap platform | From $299/mo billed monthly — 2 users and 1,500 contacts at the starting price; CRM, automation, pipeline, landing pages and payments. The page says “Ask us about current promotional offers”. |
| Implementation | Required — The page says “Required implementation services help you achieve faster results”. |
| Text marketing | Included tier, then $24-$279/mo — 500 messages and 100 voice minutes included, US-only; higher tiers metered at $0.015 per extra message. |
| Workspace369 all plans → | |
|---|---|
| Cadet | $29/mo — 1 seat, invoices, proposals, clients, projects, tasks, notes, calendar, and starter inbox tools. |
| Voyager | $74/mo — 2 seats, a business number for calls and texts, shared inbox, missed-call text back, and task dependencies. |
| Specialist | $149/mo — 10 seats, IVR, call queues and call recording, AI call summaries, expenses, payment plans, and basic accounting. |
| Commander | $299/mo — 20 seats, full accounting, unlimited and AI-drafted workflows, advanced AI, and dedicated support. |
Keap starts at $299/mo billed monthly for 2 users and 1,500 contacts, before required implementation services, with more users and contacts priced up from there (last checked Oct 23, 2026). Workspace369 Specialist is $149/mo for 10 seats, published, with no implementation package required.
What your team pays
| Team size | Workspace369 | Keap |
|---|---|---|
| 1 person | Workspace369Cadet$29/mo, or $23.25/mo billed yearly | KeapKeapFrom $299/mo, billed monthly. Included users: see site |
| 3 people | Workspace369Voyager + 1 extra seat$84/mo, or $69.25/mo billed yearly | KeapKeapSee site. Users and contacts are priced on a slider |
| 5 people | Workspace369Voyager + 3 extra seats$104/mo, or $89.25/mo billed yearly | KeapKeapSee site. Users and contacts are priced on a slider |
| 10 people | Workspace369Specialist$149/mo, or $119.25/mo billed yearly | KeapKeapSee site. Users and contacts are priced on a slider |
Keap's pricing page said “Starting at $299/mo (Billed monthly)” on November 1, 2026.
What the stack costs separately
| Workflow | Separate stack | Workspace369 |
|---|---|---|
| CRM and client records | Separate stack CRM, spreadsheets, lead forms | Workspace369 Built in |
| Projects, tasks, and calendar | Separate stack Project management app, scheduler, task board | Workspace369 Built in |
| Inbox, SMS, voice, voicemail | Separate stack Email helpdesk, phone system, SMS tool | Workspace369 Built in by plan |
| Proposals, invoices, and payments | Separate stack Proposal tool, invoicing app, payment processor | Workspace369 Built in |
| Files, notes, and client context | Separate stack Docs, cloud drive, client portal | Workspace369 Built in |
| AI, automations, and reporting | Separate stack AI assistant, automation tool, dashboard/reporting layer | Workspace369 Built in by plan |
| Expenses, accounting, and inventory | Separate stack Accounting app, expense tracker, inventory system | Workspace369 Built in by plan |
Reviewed October 23, 2026. Pricing and packaging can change — verify current details with each vendor before deciding. The goal is a buyer-useful comparison, not a pretend scorecard.
- Keap pricing ↗Read October 23, 2026: platform from $299/mo billed monthly for 2 users and 1,500 contacts; text marketing tiers from included to $279/mo; required implementation services.
- Keap features ↗Read October 23, 2026.
Decision
Workspace369 vs Keap: which should you choose?
Choose Keap if…
- Lead capture, nurture campaigns, and pipeline automation are the growth lever for your business.
- You want a dedicated success manager, US-based phone support, and done-for-you implementation.
- Your client delivery and accounting already live in tools you plan to keep.
Choose Workspace369 if…
- Your bottleneck is delivering and billing client work, not nurturing leads.
- You want SMS and voice beside email in one shared inbox, attached to the client record.
- Time tracking should live where the work happens, with payment plans and basic accounting from Specialist.
- You want flat published pricing without a required implementation package.
Switching
Switching to Workspace369 takes four steps
- 01
Start your free trial
Your workspace is ready in minutes — pick a plan later, no migration call required.
- 02
Import your clients
Bring clients, contacts, and open invoices in with CSV import instead of retyping anything.
- 03
Connect your tools
Hook up Google Calendar, your inbox, and Stripe so schedules, conversations, and payments land in one place.
- 04
Invite the team and go live
Run your next client project end-to-end — request to proposal to invoice — and cancel the old stack when it sticks.
Product tour
See the client-work loop inside Workspace369
FAQ
Frequently asked questions
- Keap vs Workspace369: which is better for a small service business?
- Choose Keap if your bottleneck is sales and marketing automation, such as lead nurture campaigns and pipeline follow-up, and its price fits: from $299 a month billed monthly for 2 users and 1,500 contacts, plus required implementation. Choose Workspace369 if your bottleneck is delivering client work: projects, a shared inbox with texts and calls, proposals and invoices on one record, with 2 seats on Voyager for $74 a month. Keap prices checked October 23, 2026.
- Is Workspace369 a Keap alternative?
- For service businesses whose bottleneck is client delivery and billing rather than sales automation, yes. Keap is purpose-built for lead nurture and pipeline automation with hands-on implementation; Workspace369 runs the client work after the sale on one record.
- How much does Keap cost compared with Workspace369?
- Checked Oct 23, 2026: Keap starts at $299/mo billed monthly for 2 users and 1,500 contacts, plus required implementation services. Workspace369 publishes plans that include seats: Cadet $29/mo for 1 seat, Voyager $74/mo for 2, Specialist $149/mo for 10, Commander $299/mo for 20, with 20% off annual billing and no implementation package.
- Does Keap include texting and a phone line?
- Keap includes a dedicated business line for US and Canada users, and US-only text marketing with 500 messages and 100 voice minutes included, then metered tiers from $24/mo. Workspace369 includes 2-way SMS, voice and voicemail in the shared inbox from Voyager ($74/mo, 2 seats), and IVR, call queues and call recording from Specialist ($149/mo, 10 seats); a $50 one-time carrier compliance setup applies only when you claim dedicated SMS/voice numbers.
- Which has better automation, Keap or Workspace369?
- Different jobs. Keap's strength is marketing and sales automation — lead nurture campaigns and pipeline triggers refined over two decades. Workspace369's workflow automations are operational: email and SMS automations, task creation, reminders, and internal notifications for the team. Email automations start on Cadet (up to 3 active workflows), SMS steps on Voyager, and Commander adds unlimited workflows and AI-drafted workflows.
- Can Keap replace accounting software?
- No — quotes, invoices, and payments sync out to accounting tools, and the books live there. Workspace369 includes expenses and basic accounting from Specialist and full accounting from Commander, attached to the client and project record.
- Who should stay on Keap?
- Lead-driven small businesses where nurture campaigns and sales-pipeline automation pay for the platform, and where the required implementation package is a feature, not a cost. If the campaigns are fine and the chaos is in delivery, billing, and the books, that is the Workspace369 side.
- What should a business compare before switching from Keap?
- Compare active contacts and clients, open invoices and payment history, active campaigns that must keep running, files, and communication history — and check your contract terms if you are inside an annual term. AI Import brings in clients, services, invoices, proposals, projects with their tasks, and expenses from CSV or Excel exports; keep exports of everything else.
Run the comparison with your own client work.
Keap automates the sale. Workspace369 runs the work the sale becomes.
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See where Workspace369 fits into your client-work flow.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
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