Which should you pick?
Choose Smartsheet if your team plans in spreadsheets and Gantt charts, most people only update rows as free Contributors, and proposals and invoices already run well elsewhere. Choose Workspace369 if you sell and deliver client work on one record. Five members cost $60 a month on Smartsheet Pro or $120 on Business, billed monthly; Workspace369 is $104 a month for five on Voyager, with proposals, invoices, time tracking and a client portal included. Smartsheet prices checked October 23, 2026.
Smartsheet is a spreadsheet-style work management platform: sheets, Gantt charts, dashboards, and automations, from $12 per member a month billed monthly, with free Contributors. Its pricing page doesn't list proposals, invoices, or a client portal, and time tracking appears only under its Resource Management add-on. Workspace369 starts at $29/mo with proposals, projects, time tracking, invoices, and a client portal on one client record, and adds seats as the team grows.
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Reviewed October 23, 2026 using public product pages, pricing pages, and Workspace369's current product scope.
Facts last verified October 23, 2026 from Smartsheet's public pages. Smartsheet is a trademark of its owner; Workspace369 isn't affiliated with or endorsed by it. Spot an error? Tell us at support@workspace369.com and we'll fix it.
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At a glance
| Smartsheet | Workspace369 | |
|---|---|---|
| Best for | Smartsheet Teams planning projects and programs in sheets, Gantt charts, and dashboards. | Workspace369 Service businesses and small teams delivering proposal-based client work. |
| Pricing model | Smartsheet Smartsheet lists Pro at $12 and Business at $24 per member a month billed monthly, or $9 and $19 billed yearly, with Enterprise and Advanced Work Management on custom pricing. Pro covers 1 to 10 members; Business starts at 3. Contributors are free on both, and Business adds free Guests. Prices checked on the official pricing page, October 23, 2026. | Workspace369 Plans per workspace with seats included: $29/mo for 1 seat up to $699/mo for 50 seats, with texts and calls from Voyager and IVR and call queues from Specialist. |
| Client layer | Smartsheet Free Contributors on Pro and free Guests on Business can work in shared sheets. | Workspace369 CRM, client portal, proposals, invoices, and reporting in one record, with payment plans from Specialist. |
Switching
Smartsheet's pricing page lists sheets, views, forms, reports, automations, and admin controls, but no proposals, invoices, or client portal, checked October 22, 2026. Smartsheet pricing ↗
In Workspace369 Workspace369 includes proposals, invoices, and a client portal on every plan, starting with Cadet at $29/mo.
Smartsheet lists time and expense tracking under its Resource Management add-on, eligible on Business and Enterprise with a demo request, checked October 22, 2026. Smartsheet pricing ↗
In Workspace369 Timers, timesheets with approvals, and time-to-invoice are on every Workspace369 plan.
Smartsheet Business is listed for 3+ members at $24 per member a month billed monthly, and Pro stops at 10 members, checked October 23, 2026. Smartsheet pricing ↗
In Workspace369 Workspace369 has no member minimum: Cadet is $29/mo for 1 seat and Voyager $74/mo for 2, with extra seats at $10 from Voyager.
Themes come from Smartsheet's own pricing and help pages and from public reviews, checked October 23, 2026. Smartsheet may have changed since; check the linked source.
The two products
Smartsheet
Smartsheet is a strong fit for teams that plan in spreadsheets and Gantt charts and want free Contributors to update shared sheets.
Workspace369
Workspace369 is a strong fit for service businesses and small teams that sell and deliver client work and want proposals, projects, time tracking, invoices, and a client portal on one client record.
Seats and roles
Smartsheet charges for Members, the people who build and own sheets: $12 a Member a month on Pro and $24 on Business with monthly billing, and Business needs at least 3. On April 30, 2026 it replaced its Viewer seat with a free Contributor seat that can comment and add attachments, and Business adds unlimited free Guests. That model rewards teams where a few people build and many people update.
Members only: Pro is priced per Member, and Business is listed for 3 or more Members.
In Workspace369 Seats are included by plan: 1 on Cadet, 2 on Voyager, 10 on Specialist, 20 on Commander and 50 on Enterprise, with extra seats at $10 a month from Voyager.
Contributors comment and add attachments at no cost, and Business adds unlimited free Guests.
In Workspace369 Everyone on your team takes a seat. The clients you invite don't: they work in the client portal, on every plan.
Pro lists Gantt, table, board and calendar views, rich formulas and 250 automations a month; Business adds a timeline view, workload tracking and unlimited automations.
In Workspace369 Every plan includes proposals, invoices, time tracking and the client portal; texting and calls start on Voyager.
Source: Smartsheet pricing, Contributor seat announcement, checked October 31, 2026.
Feature comparison
| Area | Smartsheet | Workspace369 |
|---|---|---|
| Primary fit | Smartsheet Teams planning projects and programs in sheets, Gantt charts, and dashboards. | Workspace369 Service businesses and small teams delivering proposal-based client work. |
| Planning views | Smartsheet Gantt, table, board, and calendar views on Pro; timeline view and workload tracking on Business. | Workspace369 List, Kanban, and calendar views on every plan; Gantt views and task dependencies from Voyager ($74/mo); team workload view on Commander. |
| Proposals and invoices | Smartsheet Not listed on the pricing page. | Workspace369 Proposals, invoices, recurring invoices, and retainers on every plan; payment plans from Specialist. |
|---|---|---|
| Time tracking | Smartsheet Time and expense tracking listed under the Resource Management add-on (Business and Enterprise, demo request). | Workspace369 Timers, timesheets with approvals, and time-to-invoice on every plan. |
| Client access | Smartsheet Free Contributors on Pro and free Guests on Business can work in shared sheets. | Workspace369 Client portal on every plan, where clients see files, invoices, and messages and sign proposals and contracts. |
| Team and seats | Smartsheet Pro for 1 to 10 members; Business from 3 members; Contributors free. | Workspace369 Seats included by plan: 1 on Cadet, 2 on Voyager, 10 on Specialist, 20 on Commander, 50 on Enterprise. |
| Pricing model | Smartsheet Pro $12 and Business $24 per member a month billed monthly ($9 and $19 yearly), checked October 23, 2026. | Workspace369 Flat plans by seats, $29 to $699 a month, from 1 seat to 50, with about 20% off yearly billing. |
| Best reason to choose each | Smartsheet You plan in spreadsheets and most of the team updates rows as free Contributors. | Workspace369 You run client work and want proposals, projects, time, and invoices in one workspace. |
Comparison based on public product positioning and Workspace369's current feature set, reviewed October 23, 2026. Exact fit depends on your workflow, team size, and implementation needs.
Pricing and value
| Smartsheet source ↗ | |
|---|---|
| Pro | $12/member/mo monthly, $9 yearly — 1 to 10 members, unlimited free Contributors, Gantt, table, board and calendar views, 250 automations a month. |
| Business | $24/member/mo monthly, $19 yearly — 3+ members, free Guests and Contributors, timeline view, workload tracking, unlimited automations. |
| Enterprise | Contact sales — 10+ members, portfolios, scenario planning, SSO and directory integrations. |
| Workspace369 all plans → | |
|---|---|
| Cadet | $29/mo — 1 seat, invoices, proposals, clients, projects, tasks, notes, calendar, and starter inbox tools. |
| Voyager | $74/mo — 2 seats, a business number for calls and texts, shared inbox, missed-call text back, and task dependencies. |
| Specialist | $149/mo — 10 seats, IVR, call queues and call recording, AI call summaries, expenses, payment plans, and basic accounting. |
| Commander | $299/mo — 20 seats, full accounting, unlimited and AI-drafted workflows, advanced AI, and dedicated support. |
Five members cost $60/mo on Smartsheet Pro or $120/mo on Business, billed monthly. Five people on Workspace369 cost $104/mo: Voyager ($74, 2 seats) plus 3 extra seats at $10, with proposals, invoices, time tracking and a client portal included.
| Workflow | Separate stack | Workspace369 |
|---|---|---|
| CRM and client records | Separate stack CRM, spreadsheets, lead forms | Workspace369 Built in |
| Projects, tasks, and calendar | Separate stack Project management app, scheduler, task board | Workspace369 Built in |
| Inbox, SMS, voice, voicemail | Separate stack Email helpdesk, phone system, SMS tool | Workspace369 Built in by plan |
| Proposals, invoices, and payments | Separate stack Proposal tool, invoicing app, payment processor | Workspace369 Built in |
| Files, notes, and client context | Separate stack Docs, cloud drive, client portal | Workspace369 Built in |
| AI, automations, and reporting | Separate stack AI assistant, automation tool, dashboard/reporting layer | Workspace369 Built in by plan |
| Expenses, accounting, and inventory | Separate stack Accounting app, expense tracker, inventory system | Workspace369 Built in by plan |
Reviewed October 23, 2026. Pricing and packaging can change — verify current details with each vendor before deciding. The goal is a buyer-useful comparison, not a pretend scorecard.
Decision
Switching
Your workspace is ready in minutes — pick a plan later, no migration call required.
Bring clients, contacts, and open invoices in with CSV import instead of retyping anything.
Hook up Google Calendar, your inbox, and Stripe so schedules, conversations, and payments land in one place.
Run your next client project end-to-end — request to proposal to invoice — and cancel the old stack when it sticks.
Product tour
FAQ
Smartsheet plans the work. Workspace369 runs the client work around it.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
