When an online fitness client pauses a package and asks to move the remaining check-ins, generic software breaks down. Coaches need client records, invoices and scheduling that move together when a package changes.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
2 minutes: email, mobile number (code for US/Canada only), card. $0 for 14 days.
Workspace369 runs the coaching business in one system, from proposals and client records to the calendar, client messages and invoices, so every adjustment is documented and billed correctly.
Key facts
CRM for fitness coaches & online fitness programs at Workspace369 covers 9 areas, including client records, proposals, projects and tasks.
The workflow runs in 5 steps, from "client intake" to "finalizing invoices and projects".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
Fitness coaching apps lead: Everfit (free for 5 clients, Pro from $19 a month) lists a workout builder, progress photos and messaging, and Trainerize (free to start) lists workout programs and messaging, with its AI workout builder from Grow ($10); My PT Hub adds payments and bookings on its $25 Starter plan. Workspace369 lists no workout, check-in or progress tools, so it fits only as the business layer beside a coaching app: proposals, contracts, deposits and recurring invoices from $29 a month for one user.
| Tool | Entry price (monthly) | Billed yearly | Delivery tools on entry plan | Business tools | Main entry-plan limit | Trial |
|---|---|---|---|---|---|---|
| Everfit | Free (Starter); $19 (Pro) | $16 a month (Pro) | Workout builder, progress photos, messaging | Booking and forms on Pro; subscriptions add-on $9 | 5 clients | Free plan; Pro trial, no card |
| Trainerize | Free (Basic); $10 (Grow) | $9 a month (Grow) | Workout programs, habits, messaging; meal tracking on Grow | Stripe payments add-on | 1 client free; 2 on Grow | Risk-free, no card |
| My PT Hub | $25 (Starter) | $22.50 a month | Nutrition plans, habits, progress photos, chat | Payment processing, 1-to-1 bookings | 3 clients | 30 days, no card |
| PT Distinction | $19.90 (Basic) | Not shown | AI program builder, habits, messaging | Packages, payments, scheduled SMS | 3 clients | 1 month, card not stated |
| TrueCoach | $29.98 (Starter) | $26.34 a month | Workout builder, progress tracking, MyFitnessPal | Automated payments | 5 active clients | 14 days, no card |
| Workspace369 | $29 (Cadet, one user) | $23.25 a month | None named | Proposals, contracts, recurring invoices; booking from Specialist ($149) | 5 active projects, 1 seat | 14 days, card required |
Prices and limits from each vendor's official pricing page, checked October 19, 2026, in USD. Prices change, so confirm before you buy. Read the full buyer's guide.
When an online fitness client pauses a package and asks to move the remaining check-ins, tracking the adjusted dates manually causes scheduling confusion. Coaches lose track of remaining sessions within client records, leading to billing discrepancies on future invoices. Without clear administrative logs of these adjustments, conversations about package extensions become disorganized, and manual adjustments to tasks and projects get missed entirely.
Sending proposals, collecting initial files, and setting up onboarding tasks across different tools creates administrative friction. Fitness coaches often struggle to verify if a new participant completed their administrative setup before scheduling the initial consultation. When proposals, invoices, and client records live in separate systems, verifying payment status before opening access to the client portal becomes a slow human bottleneck.
Administrative conversations regarding scheduling changes or invoice updates get lost when spread across email and chat apps. If a fitness client requests a temporary pause due to travel or injury, that record needs to be documented directly within their client records. Missing these details causes coaches to generate incorrect invoices or schedule tasks for weeks when the client is completely unavailable.
Modifying invoices when fitness programs are adjusted or paused requires explicit manual oversight. If a client records a request to pause their online fitness program, updating the next invoice manually without clear cross-referencing leads to errors. Coaches need a client-work system where invoices, proposals, and scheduling are tied to the same client record to prevent overbilling during program pauses.
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
The coach issues proposals outlining the online fitness program terms and pricing structure. Once the client approves and e-signs the proposal, the coach converts it into the first invoice. The coach then updates the client record to active status and adds the intake paperwork, so everything is in place before scheduling or project tasks begin for the coaching lifecycle.
The coach provides access to the client portal, allowing the client to view their schedule and project timelines. Inside the portal, clients can view pending tasks, upload files, and follow upcoming conversations with the coach. This keeps bookings, messages and billing in one place, next to the training app the client already uses during the fitness program.
When an online fitness client pauses a package and asks to move the remaining check-ins, the operator opens the client records. The operator manually notes the pause period in the conversations log and updates the project timeline. This keeps future scheduling, tasks and invoices in line with the pause, so the timeline stays accurate.
The coach modifies the scheduling calendar to shift the remaining check-in dates according to the client's request. Related administrative tasks within the project are updated manually to match the new timeline. The coach records these adjustments in the client records and sends a confirmation message within the conversations tab to maintain a clear history of the schedule change.
The operator reviews the pending invoices to ensure the billing dates align with the adjusted fitness program schedule. Any necessary manual modifications to the invoice terms are completed based on the recorded conversation history. Once the project tasks are finalized and the program concludes, the client record is updated to reflect completion, preserving all administrative files.
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
When a client requests a pause, an operator manually updates the client records and adjusts the scheduling calendar. The operator logs the pause details within the conversations tab and updates any active project tasks. This keeps the schedule, tasks and invoices aligned with the client's pause request on one client record.
Keep exercise programming, health records and wearable data in your training and health apps. Workspace369 runs the coaching business around them: client records, proposals, scheduling, client messages, invoices with online card payments and the client portal.
Clients log into the client portal to view their updated session dates and project tasks. Once the coach adjusts the schedule following a package pause, the client portal reflects those changes directly.
Yes, operators can manually review and edit pending invoices within the platform to match the adjusted scheduling timeline. This ensures that billing matches the updated timeline recorded in the client records after a package pause.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
