Makeup artists handle complex event bookings where timelines and guest counts change frequently. Workspace369 runs client records, proposals, scheduling, projects and invoices in one system. When a wedding party expands, the artist updates the schedule, the proposal and the project tasks in one place.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
2 minutes: email, mobile number (code for US/Canada only), card. $0 for 14 days.
By utilizing client records and scheduling modules, beauty professionals can maintain clear documentation as booking requirements evolve.
Key facts
CRM for makeup artists at Workspace369 covers 9 areas, including client records, proposals, projects and tasks.
The workflow runs in 5 steps, from "client records and intake creation" to "client portal verification".
Workspace369 starts at $29/mo for 1 seat, and the Commander plan includes 20 seats and 12× Cadet usage at $299/mo.
Additional seats cost $10 each; full pricing is public on the Workspace369 pricing page.
Workspace369 fits on-location and bridal makeup artists who quote packages: optional add-on lines for extra people or travel, deposit on acceptance, contracts and invoices on every plan from $29 a month for one user ($23.25 billed yearly). Its online booking starts at Specialist, so artists who sell appointments are better served by GlossGenius, Square Appointments, Fresha or Vagaro, and HoneyBook suits a ready-made inquiry-to-booking flow.
| Tool | Entry price (monthly) | Billed yearly | Quote, contract and invoice on entry plan | Booking | Main entry-plan limit | Trial |
|---|---|---|---|---|---|---|
| Workspace369 | $29 (Cadet, one user) | $23.25 a month | Proposals with add-ons, deposit, contracts, invoices | Specialist ($149 monthly) | 5 active projects, 1 seat | 14 days, card required |
| HoneyBook | $36 (Starter) | $29 a month | Proposals, contracts, invoices | 1 session on Starter; unlimited from Essentials ($49 yearly) | 2 live lead forms | 30 days, no card |
| GlossGenius | $28 (Standard) | $24 a month | Invoices; proposals and contracts not named | Booking website on Standard | Forms and waivers on Gold ($56 monthly) | 14 days, no card |
| Square Appointments | $0 (Free); Plus $49 per location | Not shown | Estimates, contracts with e-signature, deposits and invoices on Free; multi-package estimates from Plus | Online booking site on Free | No-show fees and waitlist on Plus | 30 days on Plus and Premium |
| Fresha | $19.95 (Independent) | Not shown | Quotes and invoices listed | Direct booking links, free | One bookable team member | 7 days, card not stated |
| Vagaro | $30.00 (one person) | Not shown | Invoices; quote and contract not named | Online booking on every plan | Price steps up per team member | Length and card not stated |
Prices and limits from each vendor's official pricing page, checked October 19, 2026, in USD. Prices change, so confirm before you buy. Read the full buyer's guide.
When a wedding booking adds another participant and an earlier start time, the update can get lost across multiple disconnected messages. Without a formal system, makeup artists risk missing timeline adjustments, leading to scheduling conflicts on the event day. Workspace369 allows you to log these changes directly within client records and adjust scheduling entries, preventing tracking errors across scattered notes.
Sending a separate proposal and invoice often results in payment delays when client requirements shift. For example, if a bride adds a bridesmaid to the package, the total fee must change. Workspace369 links Proposals and invoices together. An administrator can update the proposal and issue a revised invoice to reflect the new participant count and adjusted timeline before the event.
Makeup artists collect reference images, skin type profiles, and contract files from clients. Storing these across text messages or personal email accounts creates confusion during the preparation phase. Workspace369 attaches files to specific projects next to the conversation history. This lets the artist view all lookbooks, reference photos, and written agreements in one place before the trial.
Communication regarding arrival times and location adjustments often occurs across multiple social media platforms and phone calls. This fragmentation makes it difficult to verify what was agreed upon regarding early start fees. Workspace369 stores client conversations and portal messages in one location. This allows the makeup artist to review past discussions and confirm that the client acknowledged the updated schedule and additional participant fees.
Clients watch progress, files, and invoices in a branded portal instead of asking your team for updates.
Email lands beside the client record on every plan; texts, calls and voicemail join it from Voyager, with AI call summaries from Specialist.
Tasks, files, and status for every engagement — visible to the team and, through the client portal, to the client.
Send quotes, bill milestones or retainers, and let automated reminders chase anything outstanding.
The workflow begins by entering the client details into the client records section. The operator records the wedding date, location, initial participant count, and desired style notes in the brief. This record serves as the foundation for all subsequent scheduling and invoicing actions. The operator checks that the contact information is verified before generating any outward-facing documents or booking links.
Next, the operator creates a new entry in Proposals outlining the specific makeup services, trial dates, and pricing. Once the client approves and e-signs this document, the operator sets up a dedicated project. This project houses all tasks related to the event, such as kit preparation, assistant coordination, and file management for reference images, ensuring every preparation step is visible.
When a wedding booking adds another participant and an earlier start time, the operator opens the scheduling module. The operator adjusts the start time and extends the duration of the appointment block. This ensures that the calendar reflects the extra time needed for the additional client, preventing overbooking and establishing a clear timeline for the event day.
Following the schedule change, the operator updates the linked invoices to reflect the additional participant fee and early start fee. The operator then creates specific tasks within the project, such as packing extra lash sets or adjusting the assistant's arrival time. This step allows the operator to cross-reference the invoice totals with the updated project tasks.
Finally, the operator uploads the updated timeline file and revised invoice to the client portal. The operator sends a message through conversations instructing the client to log into the portal to review the updated schedule and pay online by card. The client’s reply in conversations confirms the new timeline.
SMB ModernizationGreat tool for modernizing small businesses. Ability to leverage AI without technical background.
True all-in-one systemIt beautifully combined my CRM, team calendar, and billing tools so I could finally stop paying for a bunch of separate software subscriptions
Best app for my construction businessGreat app. This app solved all my needs! Not only did it help, but it is cheaper than other apps. I highly recommend this app if you want to start organizing and automating your business on another level. Also love the design
Quoted exactly as written, in the reviewer’s own language. This is a selection of reviews, not all of them. Reviews from our own team are left out of the selection, but the overall rating includes their ratings.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
When a wedding booking adds another participant and an earlier start time, you can open the client records and update the project notes. Next, navigate to scheduling to adjust the block, update the invoice to include the extra fee, and use conversations to notify the bride of the changes.
Workspace369 includes inventory tracking, stock adjustments and low-stock alerts from Specialist. Set up your real product units and test allocation and adjustments with sample stock; connect a warehouse or storefront through webhooks and the API.
Clients can upload reference images directly through the client portal. These images are stored in the files section of their specific project. The operator can then view these files alongside the client records and conversations to ensure every detail is aligned before the makeup application session begins.
Yes. The team calendar shows every artist’s assigned events in one view, and two-way Google Calendar sync puts each assignment in the Google calendar that artist picks. The operator assigns tasks and scheduling slots to individual artists within the project and checks the calendar for conflicts before confirming.
Start with the modules you need today, then turn on AI, automations, accounting, inventory, requests, and reporting as the operation grows.
14-day free trial. Card required. After the trial: from $29/month. Renews automatically every month until you cancel. Cancel anytime in Settings → Billing.
