Automatic posting
Invoices, payments, expenses, bills, bill payments, and retainers post to a double-entry ledger by posting rules.
Accounting
Double-entry accounting inside your CRM
Your invoices, payments, expenses, bills, and retainers already live in Workspace369. Accounting posts them to a double-entry ledger for you, so your books and your client work stay in one place.
- 01
- Invoices, payments, expenses, bills, and retainers post to the ledger by posting rules.
- 02
- Run your books on a cash basis or an accrual basis.
- 03
- Close the year, track fixed assets, and read the financial statements.
accounting software for agencies and freelancers
What is double-entry accounting inside a CRM?
Double-entry accounting records every transaction as a debit and a credit, so the books always balance. In Workspace369, invoices, payments, expenses, bills, bill payments, and retainers post to the ledger automatically through posting rules. You choose a cash or accrual basis, keep a chart of accounts, manage vendors and bills, track fixed assets with depreciation, and close the year. Reports include profit and loss, balance sheet, cash flow, general ledger, trial balance, AR and AP aging, and budget vs actual.
Product reference
Reviewed October 12, 2026 by the Workspace369 Product Team. Availability can vary by plan, region, and workspace configuration.
Read the finance workflow documentationWhat it covers
A full ledger without a second tool.
Accounting in Workspace369 keeps the ledger, the vendors, and the reports beside the client work that created the numbers.
Cash or accrual
Choose cash or accrual when you set up. Under cash, invoices and bills post when money moves. Under accrual, they post when issued.
Chart of accounts and journal entries
Start from a template chart of accounts, then add accounts and enter manual journal entries when you need them.
Vendors and bills
Keep vendors, record bills, record bill payments, and read AP aging next to AR aging.
Fixed assets and depreciation
Register assets and depreciate them by straight line, declining balance, sum of years digits, or MACRS. Depreciation entries run each month.
Cost centers and year-end close
Tag activity to cost centers. At year end, preview the closing entry and close the year. New fiscal years are added as dates reach them.
Built into the operating flow
Set up once and let the work post itself.
Accounting connects to clients, invoices, payments, expenses, vendors and bills, retainers, projects, and reports.
- 01
Set up your books
Pick a fiscal year, choose cash or accrual, and start from a chart of accounts template. You can import history from CSV.
- 02
Bill and spend as usual
Send invoices, take payments, log expenses, and enter bills. Each one posts to the ledger on its own.
- 03
Review the ledger
Open journal entries, vendors, aging, and fixed assets. Add a manual entry when something does not come from a document.
- 04
Report and close
Read the statements for any period, export a report as PDF or CSV, and close the year when it is done.
Inside Workspace369
See how invoices and bills reach the ledger.
Follow the record through the views teams use to act, review progress, and keep the next step clear.Product view 01
Invoices, payments, expenses, bills, and retainers post to the ledger by posting rules.
Your invoices, payments, expenses, bills, and retainers already live in Workspace369. Accounting posts them to a double-entry ledger for you, so your books and your client work stay in one place.
Product view 02
Run your books on a cash basis or an accrual basis.
Accounting connects to clients, invoices, payments, expenses, vendors and bills, retainers, projects, and reports.
1TriggerClient activityAutomated
2ConditionMatch the right recordChecked
3ActionContinue the workflowNext
Product view 03
Close the year, track fixed assets, and read the financial statements.
Keep the ledger on the same record as the invoice.
1Record updatedContext stays attached to the work.Now
2Team follow-upContext stays attached to the work.3m
3Client notifiedContext stays attached to the work.4m
Examples
Accounting flows teams repeat.
These examples show how accounting moves through connected client work. They are product workflows, not promised business outcomes.
Invoice to Ledger
- 1Issue an invoice to a client
- 2Accrual books post it now, cash books wait
- 3Client payment posts to the ledger
- 4An adjusting entry corrects it if needed
- 5Read AR aging and the profit and loss report
Bill to Payment to Report
- 1Enter a vendor bill
- 2Accrual books record the payable
- 3Record the bill payment
- 4Check AP aging and budget vs actual
- 5Close the year and open the next one
Common operating scenarios
Keep the books next to the client work.
These examples describe how the feature fits into connected client work. They are product workflows, not promised business outcomes.
Freelancers who want clean books
Invoice and log expenses as you already do. The postings follow, so your accountant gets a ledger and a trial balance instead of a pile of exports.
Agencies that track what jobs earn
Read job, customer, and service profitability, recurring revenue, and budget vs actual from the same data that runs delivery and billing.
Teams that pay vendors and own assets
Enter vendor bills, record payments, read AP aging, register fixed assets, and let monthly depreciation entries post.
Where it connects
One record can carry the work forward.
Accounting connects to clients, invoices, payments, expenses, vendors and bills, retainers, projects, and reports.
Common questions
Accounting questions
What posts to the ledger automatically?
Invoices, payments, expenses, bills, bill payments, and retainer activity post through posting rules. You can also add manual journal entries.
Does it support cash and accrual accounting?
Yes. You choose cash or accrual when you set up. Under cash, invoices and bills post when money moves. Under accrual, they post when they are issued or entered.
Which reports are included?
Profit and loss, balance sheet, cash flow, general ledger, trial balance, AR aging, AP aging, budget vs actual, job profitability, customer profitability, service profitability, recurring revenue, and a tax summary. You can export a report as PDF or CSV.
How does depreciation work?
Register a fixed asset with its cost, salvage value, and useful life. Choose straight line, declining balance, sum of years digits, or MACRS. Depreciation entries post each month.
What happens at year end?
You preview the closing entry, then close the fiscal year. New fiscal years are added as dates reach them, so posting does not stop at the end of the first year.
Does it sync with QuickBooks or Xero, or file my taxes?
No. Workspace369 does not sync with QuickBooks or Xero, and it does not file taxes or run payroll. The tax summary report helps you prepare. Workspace369 does not connect to bank feeds today.
Which plan includes accounting?
Accounting starts on Specialist ($149) with basic accounting: the chart of accounts and basic expense categorization. The full module is on Commander ($299) and Enterprise ($699). It adds journal entries, cost centers, year-end close, vendor bills, fixed assets, and the financial statements.
Work from one connected system
Set up your books in your workspace.
Start free and bring this workflow into the rest of your workspace.