Best CRM for Google Workspace in 2026

What a CRM for Google Workspace is (and what it is not)

Google Workspace gives a small business mail, a calendar, shared files and a spreadsheet, and no CRM: nothing there tracks a deal stage, reminds you to chase a quiet lead or shows who last spoke to a client. A CRM for Google Workspace is a separate record system that reads those apps. It should save each client email to a contact, put meetings on both calendars, let you attach a Drive file to a client, and let people sign in with their Google account. It is not a replacement for Gmail or Drive. If you are still deciding whether to build your own in Sheets, the how to use Google Workspace as a CRM walkthrough covers that route.

How we compared these tools

We used only the vendors' own pages and checked five Google connections, each against the cheapest paid plan that lists it:

1. Gmail sidebar or extension: a panel or add-on inside the inbox.
2. Email sync: whether the vendor lists mail synced into the CRM, and from which plan.
3. Calendar sync: meetings and events shared with Google Calendar.
4. Drive attachments: files added to a record from Google Drive.
5. Google sign-in: logging in with a Google account, and when it is offered.

Prices came from rendered pages with every billing toggle clicked on October 23, 2026, per seat or user. Each browser price was also compared with the vendor's server-rendered page or its published pricing data (Zoho's pricing file, Copper's server page); Pipedrive and HubSpot build prices in the browser, so a second, separate browser session had to match. Every price, trial term and Google plan gate was unchanged from the October 19 check. We did not test speed, sync reliability or support, and we did not use review sites. Ranking follows how many of the five a vendor documents on its entry plan. Copper and Zoho CRM list all five. Streak lists four. Workspace369 and Folk each document three, and Pipedrive and HubSpot two. Ties break on whether the vendor states the plan gate for its Google features. Folk's pricing table names email and calendar sync and a Google SSO row on Standard, so it ranks above Workspace369, whose Gmail connection is a mailbox setup with no sidebar and no Drive. Pipedrive states its gates on the page, while HubSpot's Gmail listing names none, so Pipedrive ranks higher. Workspace369 is fifth on Google coverage. Choose it if you also want Proposals, contracts, invoices and a client portal in the same tool; that is a reason to pick it, not a ranking criterion.

The best CRM for Google Workspace in 2026

1. Copper, best for a Gmail-native CRM with every Google connection on the entry plan

Copper is the one tool here whose pricing page has a whole "Google Workspace integrations" block. Basic is $29 per seat a month, or $23 a seat billed yearly. Its comparison table ticks the Google Chrome extension, Gmail email, contact and file sync, Google Calendar sync, Google Contact Sync and Google Drive integration on Basic, and lists Sign in with Google on all three plans. Google Sheets and Looker Studio integration starts at Professional ($69 monthly, $59 yearly).

Limitations: Basic caps contacts at 2,500 and custom fields at 25, and marks Leads and Sales opportunities as not included, so a pipeline of deals needs Professional. Bulk email, workflow automation, reporting, and the QuickBooks, DocuSign and PandaDoc integrations also start there. The page lists no proposals, invoices or payments of its own. The signup says "no credit card required"; the trial length is not stated.

Best for: a sales-led team that lives in Gmail and wants contacts, Calendar and Drive wired in from the first plan.

2. Zoho CRM, best for the lowest per-seat price with the whole Google set

Zoho's pricing page gives Standard at $14 per user a month billed annually and $20 monthly. It also has a Free edition for 3 users. Zoho's separate Google Workspace page describes Google sign-in, two-way Calendar sync, Google Contacts, Drive attachments, Gmail conversations inside the CRM, Google Tasks and a Gmail Chrome extension, and states that the integration "is free and works with every edition". The pricing page itself lists "Gmail and Outlook integration" and calendar integration among the Standard features, so confirm in the trial which edition holds the mailbox sync you need. The trial is 15 days with no card.

Limitations: Standard lists no billing. Configure, Price, Quote, inventory with invoices and customer portals start at Professional ($35 monthly, $23 yearly). Zoho is a broad CRM, so expect setup time.

Best for: a cost-conscious team that wants the widest Google coverage at the lowest price and will configure it themselves. See also Workspace369 vs Zoho CRM. Already on Zoho CRM? The Zoho CRM switching guide lists what moves and what doesn't.

3. Streak, best for a pipeline that lives inside Gmail

Streak is built as a Gmail add-on. Pro is $49 per user a month billed annually, or $59 monthly. Its table lists Google Workspace integrations (Gmail, Calendar, Drive, Sheets and Chat) on Pro, automatic email sharing for a full history on each record, and file attachments that can be added from Google Drive. A free plan adds email tracking, snippets and 50 mail-merge sends a day, but no CRM pipelines. The page offers a 14-day trial of Pro+ and does not say whether a card is needed.

Limitations: the page names no Google sign-in. Automations, Zapier and direct integrations with Calendly, Google Forms, Typeform and Slack start at Pro+ ($69 yearly, $89 monthly). Nothing on the page covers proposals, invoices or projects.

Best for: a few people who sell from their inbox and want the pipeline inside Gmail itself.

4. Folk, best for a light contact CRM that syncs mail and calendar

Folk prices per member: Standard is $30 a month, or $24 billed yearly ($288 charged up front). Its table lists pipeline management, email, calendar and WhatsApp sync, a folkX Chrome extension, LinkedIn tooling and Google in the SSO row on Standard. Accounts sync is 1 per member on Standard and 5 on Premium. Folk's FAQ gives a two-week trial with no credit card.

Limitations: the page does not say the extension adds a Gmail sidebar, and it names no Google Drive attachment. Custom objects and deals, email sequences and API access start at Premium ($60 monthly, $48 yearly). It lists no invoices, Proposals or projects.

Best for: relationship-driven teams, such as agencies and consultants, that want a tidy contact book and a light pipeline.

5. Workspace369, best for Proposals, invoices and projects on a Calendar-synced client record

Workspace369 is our product. Cadet is $29 a month for one user ($23.25 billed yearly), and its plan matrix lists two-way Google Calendar sync on every plan. You log in with email; Google sign-in is offered when you join a team by invite. Your Workspace369 events and bookings go to the Google calendar you choose, and events from the Google calendars you pick show in Workspace369, read-only. Google Meet links work on calendar events on every plan. A Gmail or Google Workspace mailbox connects over SMTP and IMAP with an app password, and new mail is checked about every two minutes. The pricing matrix lists Proposals, contracts, invoices, a client portal and file versioning on Cadet. The screenshot is a demo record, not a customer result.

Limitations: there is no Gmail sidebar or extension, no Google Drive or Google Contacts sync, and one-click Google sign-in for Gmail is still coming soon. The shared inbox starts at Voyager ($74 monthly, $59.25 yearly, 2 seats); on Cadet the mailbox feeds your own inbox. Cadet is one seat, and online booking and busy-time blocking from Google calendars start at Specialist ($149 monthly, 10 seats). The 14-day trial needs a card. Read the Gmail and Google Calendar pages for current wording.

Best for: small teams whose client work runs from a Proposal to a project to an invoice and who want Calendar sync more than an inbox panel.

6. Pipedrive, best for a visual deal pipeline with Google contact and calendar sync

Pipedrive Lite is $24 per seat a month billed monthly, or $14 a seat billed annually ($168 a year). Its comparison table lists a Chrome extension for Gmail, contact sync with Google and Microsoft, and calendar sync with Google and Microsoft, all listed in its plan comparison table. Two-way email sync begins at Growth ($49 monthly, $39 yearly), with 1 email sync per seat. Premium ($79 monthly, $59 yearly) adds contracts and e-signatures. The trial is 14 days with no card.

Limitations: Lite lacks email sync. The comparison table names no Google Drive attachment and no Google sign-in. A multi-email team inbox starts at Premium.

Best for: salespeople who want a deal-stage board and are happy to pay for Growth to get Gmail sync.

7. HubSpot, best for a free CRM start with a Gmail extension

HubSpot offers free tools for up to 2 users with no card. Starter lists $20 per seat a month, struck through next to promotional rates that the page marks "new customers only" and limited-time; we do not count those, and the yearly cell is See site. HubSpot's own Gmail listing says the extension logs emails sent from Gmail to the CRM, tracks opens and clicks, and brings templates, sequences and meetings into the inbox, but it does not tie each feature to a plan. See also Workspace369 vs HubSpot.

Limitations: the pricing page names no Gmail, Calendar or Drive feature by plan, so you must verify the gate in the trial. Pricing is split across hubs. Sales tools allow 1 personal meeting link on the free tools and 1,000 on Starter.

Best for: a team starting with a free contact record that expects to add marketing tools later. Leaving HubSpot? Our HubSpot migration checklist covers what moves and what stays.

Side-by-side comparison

Which tool fits your team?

Run a Google connection test during the trial

Run the same checks in each tool you shortlist, using a real mailbox and a fictional client. The scenario is an exercise, not a customer result.

1. Connect one Gmail mailbox and note whether it uses a sidebar, an extension, or a mailbox connection.
2. Send and receive a thread with the client and check it lands on the right contact.
3. Create a meeting in the CRM and confirm it shows in Google Calendar, then move it in Google and see whether the CRM follows.
4. Attach a Drive file to the client, and open it from a teammate's login.
5. Sign in with a Google account, and ask the vendor which plan holds each piece you used.

Whichever tool keeps all five on one client record with the fewest manual steps is the right one for your team.

When to keep it simple

A shared Sheet and a labelled inbox are enough for a handful of steady clients and one person doing the follow-up. Move to a CRM when messages start going unanswered, when two people contact the same client, or when you cannot say what was promised last month. If you stay on Google alone, the Google Calendar two-way sync guide and the shared inbox guide cover the free options. To see how Workspace369 handles Proposals and client communication, start from the CRM for Google Workspace page, and check current plans on the pricing page. Google Meet, Calendar events and the Google-events view are covered in the October 2026 release note.

Whatever you pick, connect one real mailbox first and let a week of client email flow through before you move the pipeline over.